Legal Administrative Assistant

Description

• Handling incoming and outgoing mail, scanning and distributing to the appropriate personnel.  
• Ensuring all FedEx packages are sent. 
• Drafting case update emails to clients to be sent by Attorneys and Case Managers. 
• Sending Approval Notice Packets and redacted Petitions to clients. 
• Assisting in answering phones, directing calls to the appropriate office personnel, and receiving messages in a professional and courteous manner.
• Coordinating and confirming appointments, including scheduling consultations and conference calls and updating event calendars for the Firm and appropriate personnel.
• Preparing Premium Processing Upgrades, EAD/AP Renewal Applications, Withdrawal Applications, and other immigration case work as assigned by Attorneys and Case Managers.  
• Sending disengagement letters and post-green card letters to clients. 
• Assisting support staff with passport photo printing.  
• Supporting Attorneys and legal staff with copying, printing, scanning of files and client documents.  
• Generating emails, reports, memos as assigned by Firm Administrator.  
• Maintaining client contact lists. 
• Providing administrative support to attorneys and legal staff as needed.  
• If Receptionist is unavailable will assist in greeting visitors within the office, including setting up meeting rooms.

Requirements

• Strong verbal, written, and organizational skills.  
• Willingness to take on added responsibilities and learn new things. 
• Ability to show initiative and work as part of a team.  
• Attention to detail. 
• Ability to multi-task and prioritize.  
• Proficient in Microsoft Office and ability to adapt quickly to firm-specific software. 
• Excellent time management skills. 
• High School degree.