Legal Assistant III

Description

Position Title: Legal Assistant III

Reports to: Operations Manager

Location: Philadelphia, PA

Work Schedule: Full-Time, Monday – Friday, 8:30am – 5:00pm

FLSA Status: Non-Exempt 

Position Summary: Aldevra is currently seeking a qualified Legal Assistant III to support the United States Attorney's Office Eastern District of Pennsylvania in Philadelphia, PA. We are looking for someone who brings a positive attitude, strong attention to detail, clear communication, and a willingness to jump in where needed. The right person will also connect with Aldevra’s core values of SOAR: Strong Integrity and Ethics, Outstanding Teamwork, Accountability-Driven, and Relentless Pursuit of Quality.

This position is contingent upon contract award.

DUTIES AND RESPONSIBILITIES

The essential functions include, but are not limited to the following:

• Review and prepare a variety of legal documents, such as Grand Jury subpoenas
• Provide assistance to attorneys in trial preparation by assembling trial exhibit binders, compiling witness lists and making witness travel arrangements
• Use online legal resources and verify citations
• Maintain an automated case tracking system
• Provide reminders for various commitments and court appearances
• Prepare travel authorizations and vouchers.
• Electronic court filings using ECF/PACER
• Assist in performing legal research in support utilizing a variety of automated legal research tools such as Courtlink, as well as public information databases and or program-specific legal matters such as other courts, and provide assistance in assigned areas of criminal or civil proceedings, e.g. preparation of Grand Jury Indictment packages
• Assist with pretrial and trial by preparing, reviewing, and organizing case file information and trial binders as well as arranging for scheduling witnesses and court reporters
• Preparing internal authorizations for requesting goods/services such as deposition transcripts
• Frequent interaction with other agencies and other internal personnel
• Maintain calendar of active court matters such as tracking filings, hearings and trial dates, and scheduling conferences, interviews, and other deadlines for AUSAs
• Arrange travel by preparing itinerary and securing transportation and hotel reservations
• Assemble exhibits, affidavits, and other legal documents. Assembling and organizing files and records material for disposition or transfer to records depositor
• All other duties as assigned.

About Us

Aldevra was founded in 2009 by current President & CEO Rodney Marshall, a U.S. Marine Corps veteran and minority entrepreneur. The company began by selling foodservice equipment to the federal government and later expanded to include medical equipment and professional services, helping to meet a broader range of customer needs. Today, Aldevra is recognized as a top foodservice equipment dealer in the U.S., specializing in federal government sales while also growing its commercial and e-commerce customer base. Its professional services division provides federal agencies with healthcare professionals, construction and facilities managers and technicians, and administrative support. Whether it's equipment or staffing, Aldevra is committed to delivering high-quality products and timely service at the best value.

Recent accolades include:

• Great Place to Work® 
• 2026 Military Friendly® Employer Gold designation
• 2025 HIRE Vets Medallion Award 
• VETS Indexes 5-Star Employer for 2026 Employer Awards 
• Department of Defense Military Spouse Employment Partnership Small Business Partner
• Army Partnership for Your Success (PaYS) Partner #911
• Foodservice Equipment & Supplies magazine 2026 Distribution Giants list 
• Foodservice Equipment Reports 2025 Top Dealer 
• RATIONAL 2025 Premium Partner Award
• ENERGY STAR® Partner

Learn more about us at aldevra.com.

Requirements

Security Requirements:

• Must be able to maintain government issued badge.
• Must be able to pass a credit check.

This position requires passing an extensive background check.

Mental and Physical Requirements:

This position is based in an office environment, primarily involving computer work, meetings, and collaboration with team members.

• Ability to read, understand, interpret, and accurately process legal documents, including subpoenas, indictments, affidavits, court filings, and other legal materials.
• Strong attention to detail and accuracy, particularly when reviewing citations, case information, deadlines, names, dates, and legal documents.
• Ability to organize and prioritize multiple cases, assignments, deadlines, and competing demands simultaneously.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive legal and case-related information.
• Ability to sit and work at a computer for extended periods, including reviewing electronic case files, conducting legal research, preparing documents, and completing electronic filings.
• Ability to use a computer keyboard, mouse, telephone, scanner, printer, and other standard office equipment frequently throughout the workday.
• Ability to frequently handle, sort, organize, and file paper documents, case records, exhibits, and trial materials.
• Ability to lift, carry, and move boxes, binders, case files, records, and office materials, potentially weighing up to approximately 25–30 pounds.
• Ability to stand and walk periodically to retrieve files, deliver documents, access office equipment, attend meetings, or coordinate courtroom/trial materials.
• Ability to reach, bend, stoop, and occasionally lift or carry materials when organizing files, records, exhibits, or storage areas.
• Ability to assemble and organize large trial binders and exhibit materials, which may require repetitive hand and arm movements.

Qualifications:

• Must have a Bachelor’s degree in criminal justice or a closely related field 
• Must have 2+ years of experience working in the criminal justice field
• Must have knowledge of the processes, procedures, and practices of legal support activities
• Must have knowledge of office skills and an ability to apply these skills to increase the effectiveness of the assigned AUSAs
• Knowledge of document/exhibit organization, interaction with witnesses and investigative agents will be expected
• Valid Real-ID state-issued driver's license
• Excellent verbal communication skills and telephone manner
• Excellent and accurate written communication
• Familiarity with Windows operating systems; online calendars and cloud systems; intermediate to advanced skills Microsoft office products required
• Excellent attention to detail; accurate data entry
• Customer Focused and team-oriented work ethic
• Able to multi-task efficiently and accurately, focusing on quality

 Veterans and Military Spouses are encouraged to apply.   

We offer you a generous benefits package including:

• Medical, Dental and Vision
• Short Term and Long-Term Disability
• Life Insurance
• Paid Time Off
• Employee 401(k) with company match
• Professional Team Environment
• Competitive Compensation

Aldevra is an equal opportunity, E-Verify employer, drug free workplace, and complies with ADA regulations as applicable. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, disability status, protected veteran status, or any other characteristic protected by law.