Sr Admin Specialist

Temple University’s Central Animal Facilities division at LKSOM is searching for a Senior Administrative Specialist!  

Become a part of the Temple family, and you will have access to the following:  
Full medical, dental, and vision coverage 
Paid time off 
11 Paid Holidays  
Tuition remission - eligible employees and their dependents can obtain a degree TUITION FREE 
A generous retirement plan and so much more!  

Salary Grade: T24 
Learn more about the “T” salary structure here: https://careers.temple.edu/sites/careers/files/documents/T_Salary_Structure.pdf 

Pay Range: $23-$25/hour
A variety of important factors are reviewed by HR when considering salary, including job duties, the applicant’s education and experience, all relevant internal equity considerations, department budget, and funding source. 

Position Summary  
The Sr. Administrative Specialist assists with the day-to-day administrative functions of the Central Animal Facility. Primary responsibilities will be to process monthly per diem animal ordering, veterinary and husbandry recharges; upload all charges and insure charges have been billed appropriately; reconcile monthly budget reports and handle all processes with vendor invoices; follow up with vendors and Accounts Payable for inquiries regarding past due invoices; process animal procurement requests submitted through Cayuse system, and provide follow-up activities; and print and distribute cage cards for incoming animals along with delivery schedules. 
In addition, the Sr. Administrative Specialist will work with the IACUC/Occupational Health office to assure ULAR completion of requirements, assure orientation completion, cancellations for access are processed, and issues regarding access are resolved in a timely and effective manner. Other responsibilities will be to receive and file all paperwork, receiving documents, and invoices; maintain departmental files; ULAR Orientation- and ATP Trainings (e.g. scheduling, securing room, preparing training materials);assist in the overall administrative and clerical duties for assigned projects; and maintain detailed reports and spreadsheets to ensure paperwork is tracked properly. Perform other duties as assigned.

Required Education and Experience 
At least 3 years’ experience in an office setting. Experience in handling administrative office functions. 
An equivalent combination of education and experience may be considered. 


Required Skills and Abilities 
-Outstanding customer service skills and ability to problem solve in a professional office environment.  
-The ability to mentor and monitor the work of student staff. 
-Proven organizational skills, time management skills and attention to detail. 
-Demonstrated ability to work well in a team environment. 

This position requires a background check.  

Temple University: Temple University values diversity and is committed to equal opportunity for all persons regardless of age, color, disability, ethnicity, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other status protected by law.  

Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.

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