Human Resources Assistant

Job Title: Human Resources Assistant

Location: Philadelphia, PA

Schedule: Monday–Friday, 08:00AM-05:00PM. Occasional schedule adjustments may be required based on operational needs.

Reports To: HR Manager

About the Role:

We are seeking a detail-oriented and proactive HR Assistant to support our Human Resources Department. This full-time position is ideal for someone who thrives in a fast-paced environment, enjoys helping employees through key processes, and is looking for a long-term growth opportunity within the organization.

Key Responsibilities:

- Manage onboarding for all new hires including processing in our HRIS and scheduling systems, running through E-verify, updating shared spreadsheets, and collecting required documents

- Send employee welcome letters

- Fully manage all incoming HR department phone calls; answer questions, provide support, and escalate to the HR Manager when needed

- Oversee and process employee payroll deductions (i.e. union dues or fees)

- Review and explain union dues/fees with new hires

- Respond to employment verification requests (with approval from HR Manager)

- Maintain accurate employee data within HRIS and scheduling systems

- Notify employees of time-off requests status

- Manage employee background checks through digital and manual formats

- Maintain organized employee personnel files and ensure I-9 compliance

- Maintain security license compliance

- Create and distribute company ID badges

- Perform additional HR/administrative duties as needed

Qualifications:

- High school diploma or equivalent; associate or bachelor's degree in Human Resources or related field preferred

- Previous administrative or HR experience required

- Minimum of 1-2 years of HR experience required

- Strong communication and interpersonal skills

- Ability to handle confidential information with discretion

- Excellent organizational skills and attention to detail

Work Environment:

This is an in-office position that requires strong communication skills and a customer service mindset, as it involves regular interaction with employees and team members.