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Assists with the administrative functions of the department. Performs varied tasks to support department management requiring considerable judgement in problem solving and extensive knowledge of departmental and institutional policies and procedures. Continually works to ensure the smooth operation and workflow of the department. Handles time sensitive and confidential information.
Core Responsibilities
Provide comprehensive administrative support to leadership and management teams.
Coordinate meetings, prepare and distribute agendas and minutes, and manage related logistics.
Process departmental paperwork, such as contracts, invoices, purchase orders, and expense reports.
Manage calendars, conference room scheduling, and department communications.
Maintain office organization, supplies, and general administrative systems.
Handle confidential information with discretion and professionalism.
Support process improvement and departmental initiatives to enhance efficiency.
Program and Event Coordination
Assist with planning and coordination of departmental programs, recognition events, and special projects.
Partner with internal teams and external stakeholders to ensure successful event execution and communication.
Support logistics, materials preparation, and follow-up activities related to events and initiatives.
Council and Committee Support
Provide administrative support for department-led councils, committees, and workgroups.
Coordinate meeting schedules, prepare materials, and document discussions and action items.
Facilitate communication and follow-up between members and leadership.
Project and Data Support
Assist in tracking and maintaining records related to departmental initiatives, scholarships, and other administrative programs.
Prepare reports, maintain databases, and ensure accuracy of documentation.
Support continuous improvement efforts and implementation of new processes or systems.
Technology and Systems
Proficiency with Microsoft Office applications and other collaboration tools such as Teams, SharePoint, Outlook, Copilot and AI
Education
Bachelor's Degree Required or
Combination of relevant education and experience may be considered in lieu of degree Required
Experience
3 years experience in a related administrative capacity Required
1 year experience in a healthcare setting Preferred
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