Executive Assistant to CEO

About the Opportunity

Are you looking for a fast-paced law firm with real growth opportunities?

Matt Fendon Law Group, a rapidly growing workers' compensation firm with a dynamic team, is seeking an Executive Assistant to support our CEO. This role is ideal for someone who is a fast learner, highly organized, and thrives in a collaborative environment.

The ideal candidate embodies our core values: self-starter, humbly confident, grow or die, positive, and care for one another. If you want to work in an office that appreciates and rewards hard work and a can-do attitude, this is the place for you.

Key Responsibilities

• Manage and organize the CEO's calendar, including scheduling and confirming meetings, and internal events
• Triage and prioritize the CEO's email inbox, draft responses when appropriate, and flag urgent matters
• Schedule in-person and virtual appointments, including coordination with clients, attorneys, vendors, and referral partners
• Coordinate events for the CEO and the Firm, including internal meetings, firm outings, CLEs, and community or marketing events
• Prepare and edit documents, presentations, and reports using Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Maintain task lists and follow-up systems to ensure the CEO's priorities and deadlines are consistently met
• Assist with travel arrangements (air, hotel, ground transportation) and itineraries for business trips
• Handle confidential information with discretion and maintain a high level of professionalism at all times
• Support the CEO with occasional non-firm personal or administrative tasks as needed
• Collaborate with team members and departments to streamline communication and workflows for the CEO
• Take initiative to identify and solve problems before they escalate, bringing solutions—not just issues—to the table

Requirements

• Minimum of 1 year of office or administrative experience (professional services or legal environment preferred but not required)
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Ability to multi-task, prioritize, and manage time effectively in a fast-paced environment
• Strong written and verbal communication skills with a polished, professional demeanor
• High attention to detail and strong organizational skills
• Adaptable, resourceful, and comfortable with changing priorities and last-minute requests
• Demonstrated ability to work both independently and as part of a team
• High level of integrity and discretion when handling sensitive and confidential information

About Matt Fendon Law Group

Matt Fendon Law Group practices exclusively in the unique field of workers' compensation. We are a rapidly growing law firm with a lot of talent and a strong emphasis on professional development. We believe in hard work in a rewarding atmosphere — one where your contributions are noticed, appreciated, and rewarded.

We are not just a law firm. We are a team that pushes each other to grow, supports one another, and shows up every day with a positive attitude. If you want to be part of something that is building toward something great, we invite you to apply.