Overview

The Receptionist serves as the first point of contact for Brinkmann Constructors, setting the tone for a professional and welcoming office environment. This role is responsible for managing front desk operations, coordinating daily administrative functions, and ensuring seamless communication both internally and externally. The ideal candidate is organized, detail-oriented, and able to maintain a high level of professionalism while handling a high volume of calls, visitors, and administrative tasks in a fast-paced setting.

At Brinkmann Constructors, we don’t just build projects—we build careers. As an employee-owned company, our team members have a direct stake in our success, driving accountability, innovation, and collaboration across every project. We’re committed to developing talented professionals who want to make an impact in a fast-paced, team-oriented environment.

Responsibilities

Greet persons entering establishment, determine nature and purpose of visit and direct or escort them to specific destinations
Answer high call volume telephone switchboard, screen and forward calls while maintaining a calm and professional demeanor
Provide callers with information such as company address, directions to the company location, company fax numbers, company website and other related information
Receive, sort and forward incoming mail from post office and faxes from reception fax machine
Coordinate the pick-up and delivery of express mail services (FedEx, UPS, local courier services), as well as distribute incoming documents and/or packages
Order, receive, stock and distribute office supplies
Schedule conference rooms
Maintain receptionist area, including front lobby and conference room
Keep kitchen tidy including loading and unloading dishwasher and making sure coffee is fresh for employees and guests
Perform administrative support tasks such as order and distribute plans, prepare job files, photocopying, faxing, filing and collating
Manage and maintain company phone/extension/job lists
Other duties as assigned

Qualifications

Minimim Qualifications:

High school diploma or equivalent; Associate’s degree preferred
Minimum 1+ years’ experience as a receptionist; previous administrative experience required
Proficiency with Microsoft Office including Word, Excel and Outlook
Ability to handle multi-line, high call volume switchboard

Competence-based Qualifications:

Commitment to Brinkmann Constructors’ mission and values in all duties and responsibilities
Outgoing with positive, helpful attitude; Able to interact with all levels of the organization and external customers
Professional appearance and demeanor that inspires confidence and trust. Excellent phone etiquette and pleasant phone voice.
Commitment to complete customer satisfaction
Strong communication skills – both written and verbal
Reliable, dependable and punctual
Self-starter who takes initiative
Skilled at multitasking in a fast-paced setting

Learn more about this Employer on their Career Site