Accounts Payable Clerk

Position Summary

Mitschele's Landscape is seeking a detail-oriented and reliable Accounts Payable (AP) Clerk to join our accounting team. This role is responsible for processing vendor invoices, reconciling statements, and ensuring the company's bills — from suppliers, subcontractors, equipment vendors, and fuel providers — are paid accurately and on time. The ideal candidate is organized, comfortable with numbers, and enjoys keeping the financial side of a busy landscaping operation running smoothly.

Key Responsibilities

· Review, code, and process vendor invoices and employee expense reports for payment in a timely and accurate manner.

· Match invoices to purchase orders and delivery/receiving records; research and resolve discrepancies with vendors and internal teams.

· Prepare and process weekly check runs, ACH payments, and wire transfers; maintain organized records of all payments.

· Reconcile vendor statements and respond to vendor inquiries regarding payment status.

· Maintain accurate and up-to-date vendor files, including W-9s and 1099 tracking information.

· Assist with month-end close by preparing AP aging reports and accruals.

· Monitor accounts to ensure payments are up to date and flag any past-due balances.

· Support the Controller/Office Manager with audits, expense tracking, and ad hoc accounting reports.

· Maintain confidentiality of financial and company information at all times.

Qualifications

· High school diploma or equivalent required; Associate's degree in Accounting, Finance, or related field preferred.

· 2+ years of accounts payable or general bookkeeping experience; construction, landscaping, or field-service industry experience is a plus.

· Proficiency with accounting software (e.g., QuickBooks, NetSuite, and Aspire) and Microsoft Excel.

· Strong attention to detail and accuracy when handling numbers and data entry.

· Excellent organizational and time-management skills, with the ability to meet payment deadlines.

· Clear written and verbal communication skills for working with vendors and internal staff.

· Ability to work independently, maintain confidentiality, and handle sensitive financial information with integrity.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

This employer participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization. Employers can only E-Verify once you have accepted a job offer and completed the Form I-9.

A part of the U.S. Immigration laws protects legally-authorized workers from discrimination based on their citizenship status and national origin. If you have the skills, experience, and legal right to work, your citizenship or immigration status shouldn’t get in the way.

Mariani Enterprises, LLC is proud to be an equal opportunity employer and does not discriminate in employment with regard to race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, marital status, physical or mental disability, military status or unfavorable discharge from military service or any other characteristic protected by law.