Accounts Payable Specialist

Join our dynamic team at Kowalski Construction, the leading restoration and reconstruction company in Arizona dedicated to restoring homes and communities. With our commitment to excellence and customer satisfaction, we specialize in revitalizing properties damaged by natural disasters or accidents. We pride ourselves on our professionalism, attention to detail, and compassionate approach to helping homeowners rebuild their lives. As we continue to expand, we are seeking a motivated and organized Accounts Payable Specialist  to join our Accounting Department.

The Accounts Payable Specialist at Kowalski Construction is responsible for managing outgoing payments, maintaining accurate financial records, and supporting efficient day-to-day accounting operations. This role ensures timely and accurate processing of payables while maintaining compliance with company policies and financial regulations.

DUTIES AND RESPONSIBILITIES: 

• Process high-volume invoices and outgoing payments in accordance with company policies and procedures
• Perform daily accounts payable activities, including verifying, classifying, and recording financial data
• Ensure payments to subcontractors are made accurately and promptly, and waivers are signed before payments are released.
• Ensure all bills are assigned to the proper approver in the automated AP system
• Ensure all credit card entries are posted and reconciled by month end
• Match purchase orders, invoices, and receiving documentation for accuracy
• Ensure proper coding of expenses across accounts and cost centers
• Reconcile the accounts payable ledger to ensure all invoices and payments are accurately recorded
• Review vendor statements, reconcile accounts, and investigate discrepancies as needed
• Maintain communication with vendors to resolve billing issues and ensure accurate account status
• Monitor payment timelines and support timely disbursement of funds
• Generate and review reports detailing accounts payable status and aging
• Maintain organized, audit-ready documentation and support internal and external audits
• Ensure compliance with regulatory and company requirements, including W-9 collection and sales tax considerations
• Assist with month-end closing activities, including accruals and reporting 
• Other duties as assigned

QUALIFICATIONS: 

• High school diploma or equivalent.
• 2 + years of accounts payable or general accounting experience (construction/restoration industry experience preferred)
• Strong understanding of accounts payable processes and basic accounting principles
• Experience reconciling vendor accounts and financial records
• Proficiency in accounting software (e.g., QuickBooks, Albi, NetSuite or similar ERP systems)
• Intermediate Microsoft Excel skills
• High attention to detail, accuracy, and organization
• Strong communication and problem-solving skills

PHYSICAL DEMANDS AND WORK ENVIRONMENT: 

• Frequently required to stand.

• Frequently required to sit.
• Occasionally required to walk.
• Continually required to utilize hand and finger dexterity.
• Continually required to talk or hear.
• Continually utilize visual acuity to read information, and/or use a keyboard.
• Occasionally/Frequently/Continually required to lift/push/carry items less than 25 pounds.
• Occasionally work near moving mechanical parts. 
• Occasionally work around fumes, airborne particles, or toxic chemicals.
• Occasionally exposed to outside weather conditions.