Estimating Coordinator

1. Proposal Preparation and Coordination:

• Prepare outgoing proposals by typing proposals from estimators, sending to clients, and logging outgoing proposals.
• Perform high-level “reasonability” checks on proposals to verify scope meets specifications. 
• Verify inclusion of taxes, bond costs, travel, per diem, and other required components.
• Qualify bids by conducting high-level verification of quantities, square footages, and related details.
• Assist in change order processing.
• Continuously review proposal processes, procedures, and capabilities to improve efficiency and effectiveness
• Monitor the Arizona Procurement Portal for bid opportunities, with a focus on Department of Military Affairs (DMA) projects.
• Assist with crane permit applications and related coordination activities.

2. Bid Management and Screening: 

• Receive incoming bid requests via phone and email. 
• Screen calls and emails using established criteria to assess appropriate project fit for the company.
• Communicate and collaborate with appropriate estimators.
• Categorize requests for accurate tracking and documentation.
• Constantly review addendums for changes that affect roofing scope.
• Track projects that require OCIP, CCIP, or BLIP enrollment.
• Follow up on and maintain Certificates of Enrollment for applicable projects.
• Keep records of project assignments and whether work is completed by Production or Service teams.

3. Maintenance Renewals and Reporting: 

• Manage monthly general maintenance renewals by running reports in Foundation to identify properties coming up for renewal. 
• Communicate with Property Managers/Owners to verify access information.
• Review building and project history to assess labor needs and relevant notes.
• Share compiled information with appropriate estimators for action.

4. Project Setup and Documentation:  

• Log incoming awarded projects. 
• Set up job files and deliver files to appropriate departments (service and/or production) for processing.
• Set up projects in Sales Force with appropriate information as needed.
• Assist in the prequalification process.

5. Administrative and Operational Support: 

• Answer phone calls and assist with general inquiries.
• Create leak request work orders during high-volume periods (e.g., rain storms).
• Perform other duties as requested.
• Maintain organized insurance and project documentation for reporting and compliance purposes.
• Provide administrative support to estimating, production, and service teams by maintaining project records and tracking required documentation.

6. Additional Responsibilities: 

• Handle additional responsibilities and projects, as assigned. 

• Construction process knowledge (2 years preferred). 
• Experience in the construction process is mandatory.
• Experience in roofing is preferred. 
• Strong attention to detail.
• Organized and systematic approach to work. 
• Fluent ability to operate various computer and phone applications. 
• Effective communication and teamwork skills. 
• Team player attitude is a must. 

• Paid Time Off + Paid Holidays
• Medical Benefits - Partial Contribution:

• Medical Insurance: Aetna 
• Dental Insurance: Aetna 
• Vision Insurance: Guardian Insurance

• Retirement:

• 401k with up to 4% company match - after 1 year of continuous employment and 1000 hours worked

• Non-Contributory Benefits - Employer Paid:

• Life Insurance
• Accidental Death & Dismemberment (AD&D)
• Short Term Disability (STD)