Back to search
POSITION SUMMARY
Provides administrative support to the estimating and marketing department to assist with the procurement of work.
HIGH PAYOFF ACTIVITES:
Project Setup
- Download all documents from various software programs that pertain to a specific job.
- Organize said documents in our internal software program.
- Extract any sheets needed in Bluebeam.
- Schedule all kickoff meetings to discuss the project after approval from Estimating Supervisor.
Team Collaboration
- Schedule and take notes for all Kickoff’s, Turnover’s & reoccurring meetings.
- Send out follow-up emails with action items to ensure efficiency in the department.
- Coordinate with General Contractors on site walks and job visits.
- Schedule and coordinate the weekly and Preconstruction group meetings with the Estimating Supervisor.
Business Development
- Maintain and update Building Connected invites per note (accept or decline – WI provided).
- Attend, take notes and assign tasks for BD Nexus meetings and OSL meeting.
- Coordinate with Business Development/Marketing on the RDL, events and swag.
- Attend events & join construction organizations.
Administration
- Greet incoming visitors with a smile and helpful tone.
- Oversee Precon emails (BD General, Estimating general, and others).
- Assist in maintaining vendor/sub list – schedule quarterly meetings, take notes, update contacts.
- Assist in maintaining and updating process in Preconstruction.
OTHER TASKS & RESPONSIBILITIES
Other duties as assigned
REQUIRED SKILLS/ABILITIES
- Intermediate to advanced PC literacy, including experience in MS Word/Excel and estimating software
- Ability to work well with others under deadline situations and respond to changes in priorities
- Strong written and verbal communication skills, organizational skills, and accuracy
- Strong problem-solving and analysis skills
- Strong service orientation
EDUCATION & EXPERIENCE
- High school diploma required
- 3 years office/clerical work in construction industry (construction preferred)
- Experience using estimating construction software preferred
- Knowledge of standard contract terms and how they are applied in construction preferred
- Knowledge of project structure in General Contractor/Subcontractor environment preferred
PHYSICAL REQUIREMENTS & WORKING CONDITIONS
- Ability to sit or stand at a desk for long hours when working in the office
- Ability to consistently operate a computer and other office productivity equipment
- Ability to lift 20 pounds as needed in routine activities associated with position
- Ability to wear PPE when working/visiting a project location
- Ability to work in extreme heat when working/visiting a project location
- Ability to move safely over uneven terrain when working/visiting a project location
Learn more about this Employer on their Career Site
