Project Coordinator

Haydon is headquartered in Phoenix, Arizona and established in 1991 on a foundation of grit and long-lasting relationships. The company serves a wide scale of markets with its all-in-one construction solutions including: Building (Commercial), Heavy Civil, Preconstruction, Landscape and Building Information Modeling. Haydon’s unique full-service structure for all major scopes of work enables clients to receive detailed expertise during preconstruction, minimized schedule risk during construction and the best overall value on projects. Haydon offers a full suite of premier modern construction solutions. This includes Earthscapes, a full-service landscaping division, Origin, a modeling and design subsidiary, Desert Infrastructure Services, a manhole rehabilitation services subsidiary, and Omni Electric, an electrical and communication infrastructure construction services company. Whether it’s the roads we drive on or the buildings we work, shop, learn, play and receive care in, Haydon is the one contractor that serves the entire spectrum of the construction industry – and it does so with heart. The company employs quality, passionate people, innovative technology, an open mind and a can-do attitude to construct projects that serve our entire community. For more information, please visit haydon.com.

Summary

The Project Coordinator is responsible for the coordination of projects from initial inception to project closeout in order to maximize project and construction center profitability. This position works closely with Project Managers to assist in construction projects.  Responsibilities include administration of: project documents, change orders and miscellaneous other duties as required.

Essential Job Functions

·      Assist Project Manager in change management and budget control processes

·      Assist with the project transfer from Preconstruction to the Project Management Team

·      Assist in administration of sub-contracts, purchase orders, and compliance of preconstruction items

·      Assist with procurement of monthly sub pay apps and data entry into system

·      Participate in project meetings as requested by project team

·      Assist in administration of RFI’s, RFQ’s, Submittals etc.

·      Performs general administrative and recordkeeping functions including the review and distribution of documentation, preparation of correspondence and meeting minutes, maintenance of files, logs, drawings, and specifications

·      Coordinate the change order management process by securing pricing from the vendor/subcontractor, reviewing and inputting the data for project manager review, submitting change requests for approval and following through with subcontract change orders/purchase orders as directed

·      Participates in the tracking of important project milestones

·      Assist Accounting with subcontracts, insurance certificates, lien waivers, and other compliance items as required by project

·      Management of entire project closeout process  

·      Prioritize duties in order of importance and urgency per project and corresponding Project Manager

·      Manage certified payroll process if applicable

·      Other related duties as required or assigned

Marketing & Business Development

·       Supports company efforts to obtain new work by remaining alert to business opportunities and sharing information with appropriate company personnel

·       Develop and nurture strong working relations with the customer’s personnel

·       Prospect for work at the assigned projects

·       Ensure that all aspects of the field operations reflect an organized and professional appearance and attitude

·       Review and approve location of site office trailers, storage trailers and company signs for greatest visual appearance to the public

·      Assist Marketing and Estimating as required

·    Other related duties as required or assigned