Part-Time Administrative Assistant

Part-Time Administrative Assistant 

Monday - Friday 8 - 12:30

At the Brightmont Academy, we believe in redefining what it means to teach! Since 1999, we’ve helped students in grades 1–12 achieve their full potential through personalized one-to-one instruction. With 25 campuses across 10 states, we create a nurturing, student-centered environment where meaningful learning happens every day.

Our one-to-one approach adapts accredited curricula to each learning style, making a real difference in a student’s academic and personal growth. Students attend Brightmont Academy for a variety of reasons, whether it’s related to learning challenges, anxiety, attention, giftedness, or the need for flexible schedules. They rely on our trained instructors and staff for strategies and support that prepare them for bright futures. 

About The Position

We are looking for a master multi-tasker with exceptional communication skills and an upbeat attitude. Our Administrative Assistants are the first to welcome all visitors by providing polite and professional assistance via phone, mail, and e-mail. As a support to the Campus Director, they handle all daily office tasks, assist in schedule maintenance and attendance, and provide a helpful and positive presence on the campus.

Our successful Administrative Assistants are professional, polite, and attentive while also being efficient and accurate. They are always prepared and responsive to meet each daily challenge. A seasoned experience level with computers (particularly Google applications), general office tasks, and excellent verbal and written communication skills are a must. Most importantly, our Administrative Assistants have a genuine desire to meet the needs of others.

Essential Responsibilities:

• Receive incoming calls from prospective and current families helping accordingly, and communicate messages to the Campus Director for prompt follow-up

• Answer questions politely and professionally, by phone and in person, in a positive, friendly, and solution-oriented manner

• Manage prospective families’ information and contract renewals 

• Support new students and new teachers on their first days on campus

• Assist with student lunch supervision and monitor student activity in the lounge, homework, and other group areas throughout the day

• Provide real-time scheduling support, updating changes, notifying teachers, arranging for substitute teachers, and notifying parents of student tardiness

• Handle office tasks, such as attendance, generating progress reports, enrolling student courses, preparing enrollment folders, and reordering supplies

• Support teachers with students’ course preparation and final records-keeping

• Coordinate special events and campus activities like the Graduation Ceremony 

• Build a campus culture by displaying student work, organizing campus activities, keeping common areas neat and clean, etc.

• Be the point-of-contact for Maintenance, IT, Registrar, and other departments

• Other duties may apply

Administrative Assistant Requirements:

• Equivalent experience or a Bachelor’s degree preferred 

• Regular and predictable attendance

• Ability to work a flexible schedule, mornings through afternoons, Monday through Friday

• Prior administrative experience

• Excellent computer skills, particularly in Google and Excel

• Excellent communication skills, both on the phone and in-person

• Desire to be proactive and create a positive experience for others

• Poise Under Pressure

Must possess a personal presence that is characterized by a sense of honesty, integrity, and caring, with the ability to inspire and promote the philosophy, mission, and pillars of Brightmont Academy.

Physical presence on the campus and/or corporate office is required as it is part of the essential function of the job. The particular job duties of this position may change based upon the needs of Brightmont Academy. Additional administrative duties may be assigned at the discretion of the supervisor. Brightmont Academy reserves the right to amend and change the responsibilities to meet its operational needs.

Brightmont Academy is an equal opportunity employer. Our intent is to recruit, hire, and train all persons in all job groups in accordance with the law, without regard to race, color, religion, sex, age, marital status, disability, national origin, sexual preference, or any other protected status.

Keywords: Administrative Assistant / Administrative Support / Admin / Executive Assistant / Office Administration / Office Assistant / Office Coordination / Office Coordinator / Office Management / Office Manager / Receptionist / Front Desk / Customer Service 

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