IP Administrative Assistant

RESPONSIBILITIES

• Input attorney timesheets via firm software (cut & paste and handwritten)

• Prepare check requests and expense reimbursement requests via firm software

• Make minor edits to a variety of documents such as correspondence, agreements, spreadsheets, etc.

• Assist with legal administrative duties that include:

  • Docketing requests, formatting patent applications in Word

  • Proofing documents

  • Converting PDF documents to Word, vice versa

  • Preparing routine letters to clients

• Conduct document searches and file documents in the firm’s Document Management System (DMS)

• Assist with projects and special requests, prioritizing to meet deadlines

• Format and proof issued patent applications in Word

REQUIREMENTS

• Associate’s degree or equivalent years of experience, preferred

• Minimum 3 years’ experience with intensive administrative processes and procedures

• Law firm or professional service organization experience preferred

• Previous IP experience and knowledge a plus

• Basic to intermediate knowledge of Microsoft Office products

• Outstanding professional demeanor and work ethic

• Extraordinary interpersonal skills

• Strong initiative required; ability to take ownership and work effectively as part of a team

• Strong communication skills, both written and verbal

The Compensation range for this role is up to 25.00 USD per hour and may be eligible for an annual bonus. Actual compensation within that range will be dependent upon the individual's location, skills, experience and qualifications.