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The Back‑Up Admin Coordinator supports store administrative operations by providing coverage and assistance with accounting, reporting, payroll support, and office procedures. This role ensures continuity of administrative functions and compliance with company policies in the absence of the primary Admin Coordinator.
Key Responsibilities- Provide back‑up coverage for daily store administrative and office functions
- Assist with cash office processes, including balancing, reconciliation, and reporting
- Support payroll preparation, timekeeping validation, and associate data entry
- Maintain accurate records, files, and required documentation
- Assist with invoices, journal entries, and routine accounting tasks as assigned
- Support ordering and tracking of office supplies and administrative materials
- Ensure compliance with company policies, audit standards, and financial controls
- Assist with weekly, period, and month‑end administrative processes
- Support internal audits and respond to documentation requests
- Maintain confidentiality of sensitive associate and business information
- Serve as a support resource for store leadership and department managers
- Communicate administrative updates, issues, or discrepancies promptly
- Coordinate with district or shared services teams as needed
- Previous administrative, accounting, or office experience preferred
- Familiarity with retail or grocery operations a plus
- Strong organization, attention to detail, and time‑management skills
- Basic proficiency in office systems and computer applications
- Ability to work flexible schedules, including coverage days and deadlines
- Office and retail environment
- Role requires accuracy, confidentiality, and the ability to meet deadlines
Pay Transparency:
Starting rates will be no less than the local minimum wage and may vary based on things like location, experience, qualifications, and the terms of any applicable collective bargaining agreement. Candidates with unique qualifications may be considered for compensation above this range. Dependent on length of service, hours worked, any applicable collective bargaining agreement and/or Company policy, benefits may include medical, dental, vision, disability and life insurance, sick pay*, PTO/Vacation pay*, paid holidays*, bereavement pay and retirement benefits (pension and/or 401(k) eligibility). Â Associates in this position may be eligible for a quarterly bonus, subject to Company bonus plans. Applications are accepted on an on-going basis.
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*For roles in Washington State: Sick pay and PTO/Vacation pay are accrued based on hours worked and paid holidays are issued at 7-9 days annually.Â
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