Part Time Purchasing and Billing Coordinator

OBJECTIVE:
Responsible for processing standard, direct ship, and non- stock vendor invoices ensuring accurate billing and payment records. Verifying all invoices for accuracy and coordinating with internal team to resolve discrepancies.

ESSENTIAL FUNCTIONS (other duties as assigned)

• Review and match vendor invoices with POs and receipts.
• Ensure accurate coding, dating, and timely entry of invoices into Sage.
• Resolve discrepancies between invoices, purchase orders, and receiving documentation.
• Assist with audits or internal reviews by providing required documentation.
• Assist with accounts receivable as needed.
• Strong attention to detail and accuracy.
• Ability to communicate effectively and good listening skills

POSITION SPECIFICATIONS
Education:  
High school diploma

Experience:                     
2 – 3 years in relevant area

Work Environment:
Office setting

Physical Requirements:
Standing, walking and ability to be on feet 8 to 10 hours per day

Frequent bending, reaching, squatting and kneeling

Frequent use of one or both hands/arms to grasp or pull

Frequent lifting of objects weighing 3-20 pounds

Occasional bending while pulling and/or lifting objects weighing up to 50 pounds, or requiring up to 50 pounds of force to move

Ability to communicate effectively both verbally and in writing

Ability to attend and participate in meetings of various lengths

Additional Requirements:
Must have reliable transportation to get to work
Willingness to travel as needed
Exhibit PIPESTONE’s core values at all times