Volunteer Engagement Specialist

Job Summary 

The Volunteer Engagement Specialist delivers an exceptional volunteer experience across the Educational Activities Board (EAB) and its committees by managing best‑practice processes, governance documentation, communications, awards administration, meeting planning, and volunteer support. The role ensures aligned workflows, timely information flow, accurate records, and smooth logistics for EAB leaders and committees.

The position directly supports the EAB, Nominations & Appointments Committee, and Awards & Recognition Committee, while also guiding all EA committees through standardized reporting, best practices, and volunteer engagement.

Key Responsibilities

Educational Activities Board Support

• Plan and support meetings, including agendas, minutes, materials, and logistics; serve as EA representative for Board Series planning.
• Lead coordination for the IEEE Board Series, including invite lists, participation tracking, and shipments.
• Prepare and distribute calls for agenda items, agendas, and minutes.
• Manage scheduling and announcements for Board and liaison engagement.

Educational Activities Committee Guidance

• Serve as liaison to staff supporting volunteer initiatives, communicating deadlines, expectations, and resources.
• Provide operational support for EAB committees, including coordination and communications.
• Organize regular meetings to share information and manage committee operations.
• Collaborate with EA marketing and program teams to maintain website content, calendars, and resources.
• Act as subject matter expert for volunteer attribution as a Siebel administrator.
• Coordinate volunteer communications, newsletters, and email lists.
• Partner with Conference, Event & Experience teams on the annual EAB General Meeting/Mini‑Series.
• Review and reconcile volunteer expense reports.

Awards & Recognition Program Delivery

• Support ARC meetings, including materials, agendas, summaries, and nomination package preparation.
• Manage awards websites and online submissions as the OpenWater platform expert.
• Monitor award submissions for completeness and accuracy.
• Manage communications with award recipients, nominators, and non‑recipients.
• Coordinate annual Awards Ceremony logistics.

Governance & Operations Manual

• Serve as primary contact for updates to the EAB Operations Manual, coordinating revisions through IEEE governance processes.

Education

• Bachelor’s degree or equivalent experience.

Experience

• 2–4 years in association management or volunteer support, including hands‑on committee or event/program support.

Skills & Requirements

• Proficiency in Microsoft Office and platforms for member data, calendars, and expense management.
• Strong communication and relationship‑building skills with senior staff and volunteer leaders.
• Excellent written communication and understanding of IEEE/EAB structure.
• Service‑oriented, proactive, and able to maintain confidentiality and professionalism under deadlines.

• #LI-Hybrid

Other Requirements:
As defined in IEEE Policies, individuals currently serving on an IEEE board or committee are not eligible to apply. 

PLEASE NOTE: This position is not budgeted for employer-sponsored immigration support, this includes all persons in F (both CPT and OPT), J, H, L, or O status.

For information on work demands and conditions required for this position, please consult the reference document, ADA Requirements. This position is classified under Category I - Office Positions. 

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. 
===============================================
Disclaimer: This job description is proprietary to IEEE. It outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts management’s right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons.