Bilingual HR Assistant/ Admin Assistant

SUMMARY

Support local HR Generalist with tactical tasks, answer employee question regarding HR, company policies and procedures, and organize company events. In addition, will serve as the front desk/ admin assistant position answering and directing calls to the appropriate department/personnel, work with traffic/logistic staff to direct drivers, distribute incoming and outgoing mail/parcels and light clerical tasks. 

ESSENTIAL DUTIES AND RESPONSIBILITIES

This entry-level position works under the direct supervision of the Human Resources Manager in the performance of the following essential duties:

Bilingual (English/Spanish) HR Assistant:

• Responsible for recruitment efforts from posting to on boarding
• Responsible for clerical tasks including filing, creating new hire packets, scanning documents, process correspondence, and maintaining posters/boards up to date
• Assist in preparation and coordination of new hires, including interview process and new hire paperwork
• Conduct new hire orientation to foster positive attitude towards company goals
• Answer employee questions regarding benefits and compensation administration and compliance
• Assist with employee performance reviews, employee status changes and terminations
• Assist with safety audits and accident investigations
• Assist with special projects as required such as annual open enrollment, employee performance reviews and quarterly WC reviews
• Coordinate meetings, luncheons and special events
• Special projects as required
• Other duties may be assigned as needed
• Assist local HR Generalist in HR tasks as needed
• Cover reception when needed

Front Desk/ Admin Assistant:

• Welcome visitors and maintain visitor’s logbook
• Answer incoming phone in a timely manner and direct calls to appropriate associates 
• Retrieve and distribute incoming mail 
• Coordinate the pick-up and prepare express mail services (UPS, FedEx, etc.) and USPS envelopes 
• Accept incoming packages and distribute to the correct recipient
• Work with traffic/logistic staff to direct traffic and process drivers’ paperwork

EDUCATION AND/OR EXPERIENCE

High school diploma or general education degree (GED) and 2 years related experience required, Bachelors Degree in related fiel preferred .

SKILLS

Ability to read and interpret documents, write reports and correspondence. Knowledge of mailing sites (FedEx, UPS and Stamps.com), ShoreTel. Proficient use of Microsoft Suite (Word, PowePoint, Excel and Outlook). Bilingual in English/ Spanish.

CERTIFICATES, LICENSES, REGISTRATIONS:

None required. 

PHYSICAL DEMANDS:

While performing the duties of this job, the employee is frequently required to stand, walk, and sit. The employee must occasionally lift and/or move up to 30 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT:

While performing the duties of this job, the employee will work in standard office setting, at a desk, frequently answersing incoming phone calls and greeting incoming employees/guests. Employee will frequently visit the production area which is loud and has movig parts. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.