Job Title: Accounts Payable (AP) Analyst

Department: Finance
Reports To: AP/AR Manager
Location: Corporate Office – onsite Pittsburgh - This is an onsite position in Pittsburgh, PA. Candidate must be able to work onsite 5 days a week.
FLSA Status: Hourly

Position Summary

The Accounts Payable Analyst is responsible for ensuring accurate, timely, and compliant processing of vendor invoices, payments, and reconciliations. This role plays a critical part in maintaining strong vendor relationships, supporting cash management, and driving process efficiency through automation, analytics, and disciplined controls.

Key Responsibilities

Accounts Payable Operations

Process vendor invoices accurately and timely using ERP and AP automation tools
Perform three-way matching (PO, receipt, invoice) and resolve discrepancies
Manage vendor statement reconciliations and research invoice variances
Respond to vendor inquiries professionally and efficiently
Support payment runs (ACH, check, wire) and ensure proper documentation

Reconciliations & Controls

Perform bank, credit card, and AP sub-ledger reconciliations
Research and resolve unmatched invoices, credits, and unapplied items
Ensure compliance with internal controls and audit requirements
Support month-end and year-end close activities

Data, Reporting & Analytics

Utilize Excel to perform reconciliations, trend analysis, and exception reporting
Monitor AP KPIs (invoice cycle time, exception rates, first-pass accuracy)
Identify process gaps and recommend improvements

Process Improvement & Automation

Support AP automation initiatives and continuous improvement efforts
Assist with testing, training, and post-go-live stabilization of new systems
Help transition the role toward exception handling, analytics, and value-added work

Required Qualifications

Associate’s or Bachelor’s degree in Accounting, Finance, or related field
2–4 years of experience in Accounts Payable or accounting operations
Strong Excel skills (XLOOKUP/VLOOKUP, pivot tables, reconciliation logic)
Experience working in an ERP system (Epicor P21, NetSuite, SAP, Oracle, etc.)
Strong attention to detail and ability to manage multiple priorities
Effective communication skills for internal and external stakeholders

Preferred Qualifications

Experience with AP automation tools (OCR, workflow approvals, e-invoicing)
Distribution, manufacturing, or multi-entity accounting experience
Familiarity with audit support and SOX-style controls
Understanding of cash flow, working capital, and AP metrics

Key Competencies

Analytical and problem-solving mindset
Process-driven with a continuous improvement focus
High integrity and accountability
Ability to work independently and collaboratively
Comfortable operating in a fast-paced, changing environment

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