Project Administrator

Fred Rogers Productions is seeking a detail-oriented and organized Project Administrator to coordinate administrative duties related to the children's media industry for our organization, including coordinating media recognition programs, marketing communications, and mailings. This position will report directly to the Vice President of Marketing, Communications, & Engagement.

This is a part-time, temporary position ending on November 20th and will not qualify for employee benefits. The successful candidate will be required to work in our Pittsburgh office in accordance with our hybrid work policy.

Responsibilities 

• Assist the Marketing, Communications & Engagement Department in project planning.
• Schedule, coordinate, and assist in project tasks as assigned.
• Track project timelines, milestones, and deliverables using appropriate tools.
• Prepare project status reports by collecting, analyzing, and summarizing information and trends.
• Manage and ensure all project documentation is kept up-to-date and organized. This includes tracking spreadsheets.
• Assist in the development and tracking of project budgets, including managing invoices and purchase orders related to the project.
• Liaise with project stakeholders on an ongoing basis, ensuring effective communication between the project team and external parties.
• Assist in quality assurance and quality control for project deliverables.
• Provide general administrative support to the project team, which could include data entry, coordinating travel, and managing office supplies.
• Assist in project closure activities, including ensuring all project documents are signed off, finalized, and stored appropriately.

• Assist the Marketing, Communications, & Engagement Department as directed.

Qualifications

• Ability to work independently under inflexible deadlines and assume additional responsibilities as required.
• Excellent organizational skills with the ability to manage multiple projects simultaneously.
• Strong attention to detail with the ability to ensure accuracy in all aspects of managing media assets.
• Excellent grammar, proofreading, and communication skills, both verbal and written, with the ability to communicate effectively with internal and external stakeholders.
• Proficiency in Microsoft Office suite, Google Docs, and other project management tools.
• Punctuality and dependability are required.

Education and Experience

• Associates degree in a relevant field (e.g., communications, marketing, business administration)
• Minimum of 2 years of experience in project administration or a related role

If you are a proactive and detail-oriented individual with experience in project administration, we encourage you to apply for this exciting opportunity.