Project Administrator

We are seeking to add a local Project Administrator to our growing and talented high-end custom home division, Phillip Wentzel Custom Homes. This position requires the individual to be highly organized and work independently in a fast-paced environment.

Objective

The Project Administrator will support the Residential Construction division by providing administrative and project coordination assistance throughout all phases of construction.

Responsibilities

• Solicit and coordinate bid proposals from subcontractors
• Assist with subcontractor onboarding, including obtaining certificates of insurance and required documentation
• Utilize Viewpoint software for project administration tasks, including:
• Issuing subcontracts and purchase orders
• Processing and issuing change orders
• Tracking and maintaining project documentation
• Following up on submittals and outstanding items
• Organize and maintain drawing logs, specifications, and project files
• Coordinate and schedule division meetings
• Print construction drawings and revisions for subcontractors
• Prepare and distribute project notices, updates, and communications to subcontractors
• Support Assistant Project Managers, Project Managers, and Superintendents with administrative and coordination tasks throughout the construction process
• Maintain accurate project records and ensure documentation is up to date
• Assist with tracking project timelines, deliverables, and subcontractor communications
• Help ensure projects remain organized and compliant
• Perform other duties and functions as assigned

Qualifications

• Previous administrative experience in construction or project coordination preferred
• Strong organizational and multitasking skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite
• Ability to manage multiple projects and deadlines in a fast-paced environment

We are an equal-opportunity employer, promoting a cooperative, team-oriented environment and empowering all employees to deliver the best in class service for our clients.

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