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The Accounts Payable Manager oversees the daily operations of the Accounts Payable department including the processing and payment of company invoices, account reconciliation, recordkeeping, and 1099 reporting, in accordance with Company and Department Policies and Procedures.
Responsibilities
路 Supervise the Accounts Payable department to ensure timely payment of vendor invoices and expense reports
路 Review the daily AP postings to ensure correct coding for vendor number, amount paid, GL account, department and posting period, as well as confirming that appropriate supporting documentation and necessary approvals are present
路 Ensure all invoices for the current month are processed by the AP closing deadline
路 Identify vendor and invoice discrepancies and resolve issues
路 Review and maintain clean AP Aging
路 Research and approve PO exceptions
路 Manage, mentor and support a team of two direct reports
路 Conduct performance evaluations, development plans and salary reviews
路 Drive efforts to train personnel on the accounts payable system and company policies and procedures
路 Review and implement changes, as needed, to work distribution to meet operational needs and improve accuracy and efficiency of the AP team
路 Assist with updating policies, operating procedures, and internal control documentation as process changes occur and ensure compliance with stated policies
路 Provide information to Accounting to assist with month-end accruals
路 Perform testing of NetSuite AP functionality, as needed
路 Ensure the integrity and completeness of integration files from external systems
路 Principal point of contact for AP in working with internal and external auditors
路 Responsible for distribution and filing of annual 1099, 1042 and 1096 forms
路 Complete special projects and other ad hoc requests
>Salary Range 85-95k
Required Education, Skills, and Experience
路 5+ years of experience in an Accounting/AP department
路 2+ years of management experience
路 Ability to supervise a professional staff and ensure that deadlines are effectively managed and met
路 Highly detail oriented with strong analytical and problem-solving abilities, ability to multitask and meet assigned deadlines
路 Proficiency in all Microsoft applications
路 Strong work ethic and a team player
路 Capable of working both independently and as part of a team
路 Strong oral and written communication skills
路 Ability to respond effectively to changing priorities
Preferred Experience (definite plus)
路 Netsuite experience
路 Advanced proficiency in Excel, including the ability to utilize pivot tables and manage large data sets
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