Back-Up Admin Coordinator

Position Summary

The Back-Up Administrative Coordinator provides support for the store's administrative functions and serves as a secondary resource for payroll, scheduling, hiring documentation, reporting, and associate record management. This position assists in maintaining accurate personnel records, ensuring compliance with company policies, and supporting store leadership with administrative and operational tasks. The Back-Up Administrative Coordinator helps ensure continuity of administrative operations during the absence of the Administrative Coordinator.

Key Responsibilities Administrative Operations

• Provide administrative support to store leadership and department management.
• Assist with maintaining associate records and personnel files.
• Support store reporting, data entry, and document management processes.
• Ensure administrative tasks are completed accurately and within established timelines.
• Assist with preparation and distribution of store communications and reports.

Payroll & Scheduling Support

• Assist with timekeeping review and payroll-related processes.
• Support schedule maintenance and labor tracking functions.
• Review documentation for accuracy and completeness prior to submission.
• Assist managers with payroll corrections and attendance record updates.
• Help maintain compliance with company payroll procedures and deadlines.

Hiring & Onboarding Support

• Assist with new hire processing and onboarding activities.
• Support completion and maintenance of employment documentation.
• Coordinate hiring paperwork and ensure records are properly filed.
• Assist with orientation scheduling and onboarding communication.
• Maintain confidentiality of associate information and employment records.

Compliance & Record Management

• Maintain personnel files in accordance with company policies and regulatory requirements.
• Ensure administrative records are accurate, secure, and up to date.
• Assist with audits, compliance reviews, and record retention requirements.
• Support I-9, E-Verify, and other employment-related documentation processes as required.
• Protect confidential associate and company information.

Customer & Associate Support

• Serve as a resource for associates regarding administrative questions and processes.
• Provide professional assistance to internal and external customers.
• Respond to inquiries promptly and direct concerns to the appropriate leader when necessary.
• Support positive communication and effective working relationships throughout the store.

Store Support Functions

• Assist with office supply management and administrative inventory.
• Support execution of company initiatives, programs, and reporting requirements.
• Provide coverage for Administrative Coordinator responsibilities when needed.
• Assist with special projects and operational tasks as assigned by store leadership.

Qualifications

• Previous administrative, office, human resources, payroll, or retail support experience preferred.
• Strong organizational and time management skills.
• Excellent verbal and written communication abilities.
• Ability to handle confidential information with professionalism and discretion.
• Proficiency with Microsoft Office and company administrative systems.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities in a fast-paced environment.

Physical Requirements

• Frequent sitting, standing, walking, bending, and reaching.
• Ability to operate computers, printers, and other office equipment.
• Ability to lift and move office supplies and records consistent with job requirements.
• Flexible availability based on business needs.

Key Competencies

• Organization & Planning
• Attention to Detail
• Confidentiality
• Communication
• Administrative Excellence
• Time Management
• Problem Solving
• Data Accuracy
• Customer Service
• Adaptability
• Accountability
• Teamwork

 

      ·    Access to up to 50% of your earned wages before payday, via our partnership with Stream