Administrative Assistant III

Are you a high-energy organizational mastermind who thrives in a support role helping a great company succeed? U.S. Specialty Insurance Company is looking for a dynamic Executive Assistant to serve as the right-hand partner to our President. In this crucial role, you will do much more than manage a calendar; you will act as a vital liaison and strategic gatekeeper, driving daily operations and keeping our leadership team perfectly aligned. If you are a proactive problem solver with a passion for executive support and a desire to make a visible impact every day, we want you on our team!

Job Summary

Undergeneralsupervision,providesawidevarietyofadministrativeandsecretarialsupportforassigned department or work unit. Administers programs, projects, and/or processes specific to the department.

Mayassistinthepreparationandcontrolofdepartmentalrecordsandreportsregardingoperations.

Key Responsibilities

•       Performwordprocessingdutiesforthedepartmentthatmayincludethecreationofmemos, correspondence, reports, and presentations.

•       Inputdataintospreadsheets,databases,orotherdepartmentalsystems.

•       Coordinatedepartmentschedulesincludingestablishingagendasandmanagingappointments.

•       Answerphones,forwardcalls,andtake messages.

•       Orderofficesuppliesandmaintainsupplystockfor department.

•       Overseeincomingandoutgoingmaildistribution.

•       Coordinatedepartmentmeetings;arrangeuseofconferencerooms.

•       Serveasacontactforbothinternalandexternal clients.

•       Maintaindepartmentalfilesandmaycoordinateoff-sitestorage.

Mayarrangeandcoordinatebusinesstravelasdirectedbymanagement.

Qualifications

• High school diploma or GED
• 5 years relevantadministrativesupportexperience

• Possessandhaveabilitytoapplyknowledgeofprinciples,practices,and procedures

• Solidwrittenandverbalcommunicationskillswithanemphasisonconfidentiality,tact,and diplomacy

• Advancedorganizationalandanalyticalskills;demonstratedabilitytomanagemultipletasks simultaneously

• Intermediate proficiency and experience using Microsoft Office package (Excel, Access, PowerPoint, Word)

Additional Working Conditions

• Because the Company has designated this as a cash-sensitive position, in addition to a criminal background check, a credit check is also required before any individual starts in this position. Employees in this position will also need to complete the background check process on an annual basis. All such checks referenced in the foregoing shall be completed in accordance with the Fair Credit Reporting Act and other applicable laws.