Accounts Payable

Job title:  Accounts Payable 
Work Location: Davie, FL - Onsite
Division/Department: Human Resources/Operations and Finance


Basic Function: 
The Accounts Payable will be responsible for managing all aspects of accounts payable processes, ensuring accuracy, timeliness, and compliance with company policies and procedures.
 
Essential Duties and Responsibilities: 
•    Process invoices received from vendors accurately and in a timely manner.
•    Verify and reconcile purchase orders, receiving documents, and invoices to ensure accuracy of billing and pricing.
•    Correspond with vendors regarding invoice discrepancies, payment inquiries, and other related matters.
•    Prepare and process electronic payments, including checks, wire transfers, and ACH transactions.
•    Prepare reports for management regarding accounts payable activity.
•    Maintain vendor accounts, including updating contact information, payment terms, and account balances.
•    Maintain accurate records of accounts payable transactions and file supporting documentation.
•    Reconcile accounts payable transactions and resolve any discrepancies promptly.
•    Assist with month-end closing activities, including account reconciliations and accruals.
•    Collaborate with other departments, such as purchasing and receiving, to resolve issues and improve processes.
•    Assist with audits by providing documentation and supporting information as needed.
•    Assist in month-end and year-end closing processes as required.
•    Stay informed about changes in accounting regulations and best practices related to accounts payable.
•    Collaborate with internal teams to resolve any issues related to accounts payable.
•    Ensure compliance with company policies, procedures, and relevant financial regulations.
Education and/or Work Experience Requirements: 
•    Previous experience in accounts payable or related accounting roles preferred.
•    Strong knowledge of accounting principles and accounts payable procedures.
•    Excellent attention to detail and organizational skills.
•    Proficiency in accounting software and Microsoft Office Suite, particularly Excel.
•    Excellent communication and interpersonal skills.
•    Strong problem-solving skills and the ability to work independently.
•    Ability to prioritize tasks and meet deadlines in a fast-paced environment.
•    Knowledge of aviation industry terminology and practices is a plus.
•    Bachelor’s degree in accounting, Finance, or related field preferred but not required.
Physical Requirements: 
•    Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards. 
•    Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards