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Reports to: Project Manager or Operations Manager
FLSA Status: Non-Exempt
Position Summary
The Project Coordinator is responsible for assisting the Operations Manager and/or Project Management group(s) with coordination duties associated with projects, including resolving minor customer and vendor issues.
Duties & Responsibilities
- Provide and maintain document control, JDE, Prolog for project team or operations teams
- Assist PM team in project start up and closeout
- Assist PM team in collections, update and report on collections
- Help procure submittal requirements
- Assist with tasks related to shop drawings
- Perform labor cost to complete functions, including field support
- Maintain ISEC punch list, report on progress
- Maintain customer/vendor contract status and functions
- Manage vendor or customer tasks/issues
- Coordinate and assist with new hire paperwork, timecard reporting, report on both as required by ISEC or customer.
- Coordinate customer or vendor pay applications as assigned
- Coordinate or perform duties related to:
- Data entry
- Document control
- Administrative assistance
- Support Field teams as assigned (ordering consumables, assisting with reporting, etc.)
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Other Duties
Please note that this job description is not designed to cover or contain a comprehensive listing or activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
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Preferred Qualifications (in addition to minimum qualifications)
Education/Experience
- College degree with coursework in a technical area.
- 2 years construction industry experience in an administrative role – i.e. Project Coordinator, Project Assistant/Administrator or Contracts Administrator
- Experience responding to customer and/or vendor concerns
 Knowledge/Skills
- Experience in construction coordination and closeout
- Experience providing contractor or vendor support
- Ability to read plans and specifications
Minimum Qualifications
Education/Experience
- High School Diploma or equivalent or at least 2 years in an administrative or coordinator role in the construction industry.
- Experience assisting multiple teams
 Knowledge/Skills
- Strong communication skills
- Proficiency in MS Office Suite applications, specifically Excel, Word and PowerPoint
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Customer Service Skills:Â
- Demonstrates commitment to deliver outstanding service – both with internal and external customers Â
- Takes ownership to personally resolve customer problems (or find someone who can) Â
- Listens well, asks clarifying questions, and checks for agreement with customers Â
- Committed to following-up with customers in all instances in a timely manner Â
- Strong sense of accountability - ensures that you will do what you say that you are going to do Â
- Creates a personal connection with customers – smiles, warm greetings, acts friendly and respectfulÂ
- Positive attitudeÂ
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