Executive Administrative Assistant

Description

Kanawha Scales & Systems (KSS) is a leader in industrial weighing, measurement, and automation solutions, supporting customers across manufacturing, mining, utilities,?logistics, aerospace, defense, and energy. For decades,?we’ve?built our reputation on technical?expertise, reliable service, and a simple philosophy: take care of our customers and take care of our people.? 

At KSS, our people are what set us apart. We offer competitive pay, strong benefits, and ongoing training to support long-term growth. As we continue to expand, we?provide real opportunities for employees?to develop their skills, advance their careers, and make an impact.? 

We are seeking an Executive Assistant to the CEO to serve as a trusted partner to senior leadership, playing a critical role in managing priorities, streamlining operations, and maximizing the effectiveness of the executive team. This position goes beyond traditional administrative support by owning workflows, driving follow-through, and ensuring alignment across key initiatives.

The ideal candidate is highly organized, proactive, and thrives in a fast-paced environment—someone who can anticipate needs, exercise sound judgment, and act as an extension of the CEO.

Requirements

Key Responsibilities

Executive & Strategic Support

• Own and prioritize the CEO’s calendar, ensuring alignment with business priorities and strategic initiatives
• Coordinate complex scheduling, travel, and internal/external meetings with a high level of accuracy and foresight
• Act as a gatekeeper and representative of the CEO, managing communications and responding on behalf of leadership when appropriate
• Prepare the CEO for meetings by developing agendas, compiling materials, and providing relevant context

Operational & Organizational Leadership

• Track key initiatives, action items, and deliverables to ensure timely execution and accountability
• Coordinate leadership meetings and assist in driving follow-ups across departments
• Support internal communications and help maintain alignment across teams
• Partner cross-functionally to improve workflows, communication, and overall efficiency

Administrative & Project Support

• Prepare reports, presentations, and spreadsheets to support decision-making
• Assist with documentation, reporting, and general administrative needs
• Coordinate company events, leadership offsites, and internal meetings
• Handle sensitive and confidential information with the highest level of discretion

Qualifications

• 3+ years of experience supporting senior leadership (Executive Assistant experience strongly preferred)
• Proven ability to manage multiple priorities and adapt in a fast-paced environment
• Exceptional organizational and time management skills
• Strong written and verbal communication skills
• High level of professionalism, discretion, and sound judgment
• Proficiency in Microsoft Office (Outlook, Excel, Word)
• Ability to anticipate needs and take initiative with minimal direction

Work Environment

• Office-based role in Poca, WV
• Primarily sedentary work with frequent computer and communication tasks"

 What We Offer

We provide a competitive compensation and benefits package, including:

• Health Insurance: Highmark  
• Critical Illness, Accidental, and Hospital Indemnity Plans  
• Dental and Vision Plans  
• Company-paid STD & LTD Disability Insurance  
• Educational and Tuition Reimbursement  
• Maternity (12 weeks) and Paternity Leave  
• Employee Assistance Program  
• Basic & Voluntary Life AD&D  
• 401(k) Retirement Plan: 4% employer match  
• Paid Time Off (PTO)  
• Company-provided PPE  
• Employee discounts on products and services  
• Networking and professional development opportunities

Additional Information

This job description is not intended to cover all duties, responsibilities, or activities required of the employee. Responsibilities may change at any time with or without notice.

Proof of authorization to work lawfully in the United States is required.

Kanawha Scales & Systems is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status