Job Title: Document Management Specialist (PDDM Support)
Schedule: Full-Time, Onsite (Not a Remote Position)

Position Overview:

We are seeking a Document Management Specialist to join our Project Document & Data Management (PDDM) team. This position operates under general supervision and plays a key role in supporting routine document control and data management activities within a collaborative team environment. The successful candidate will provide both technical and administrative support across various PDDM workfaces including, but not limited to, In-House Engineering, Supplier Data, Work Packages, Contracts, Reporting, and Client Original Documentation.

The ideal candidate is detail-oriented, adaptable, and comfortable handling multiple priorities in a fast-paced environment. Strong verbal and written communication skills are essential, as this role interfaces with clients, engineering subcontractors, internal teams, and field personnel.

Key Responsibilities:

Perform document management activities such as scanning, renaming, filing, and revision control of both hard-copy and electronic documents.
Assist in receiving, logging, and filing documents in accordance with project-specific requirements and timelines.
Maintain and update project databases and document management systems.
Prepare and issue transmittals, reproduction orders, and notifications to internal and external stakeholders.
Ensure accuracy and compliance with document formatting, issue status, and revision protocols.
Collaborate with coworkers and project team members to ensure deadlines are met and client expectations are achieved.
Depending on team lead discretion, may be authorized to release documents independently without additional quality checks.

Required Skills & Qualifications:

Multi-tasking ability with strong organizational and time management skills.
Proven experience in prioritizing tasks under minimal supervision.
Available to work full-time during standard business hours
Strong verbal and written communication skills.
Team player with a proactive, self-starter attitude.
High standards for accuracy, efficiency, and speed in task execution.
Demonstrated analytical capabilities and problem-solving skills.
Experience using Data Management Systems.
Prior experience in an Engineering Services Provider or related industry.

Preferred Experience:

Familiarity with two or more PDDM disciplines (e.g., Engineering, Supplier Data, Contracts, Work Packages, Reporting).
Experience with commonly used document control platforms and tools.

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