Executive Assistant

Job DetailsJob Location: Poplar Bluff Oak Grove Branch - Poplar Bluff, MO 63901Position Type: Full TimePRIMARY PURPOSE OF JOB The Executive Assistant provides effective and efficient administrative support to Southern Bank’s Board of Directors, Senior Leadership Team, and others in the performance of their duties, coordination of clerical activities, and organization of meetings. EXPECTATIONS OF ALL SOUTHERN BANK TEAM MEMBERS · Southern Bank team members exhibit Southern Bank’s values, which can be remembered with the acronym FIRSTS. We teach our team members about our “values in action,” which give further examples of how we can live out Southern Bank’s values. o We act as a FAMILY – We know we’re not a related family, but we really care about people, both personally and professionally. We like knowing that our skills, our time, and our efforts contribute to the overall success of those we spend time with every day. o We move with INNOVATION – We push for better ways to solve problems. We are not afraid of a challenge; we’re driven to develop new ideas and solutions using creativity and experience. We are committed to leading, devising new solutions for all kinds of obstacles. o We are ROOTED – We’re from here. These communities are our homes, and we are deeply invested in making our hometowns the best that they can be. We are firmly committed to success in the places where we’ve known people our whole lives. o We prioritize SERVICE – We put others above ourselves. We make intentional decisions and take action to benefit others, be it in our daily work with our customers and fellow team members, or in volunteering our time, money, and energy in our communities. o We build TRUST – We strive to be reliable and trustworthy, honest and transparent. We are dedicated to doing what’s best for our team members, our customers, and our communities, and they can be confident that we are who we say we are. o We are a source of STRENGTH – We have a capacity and resilience that has come through years of experience and growth. We are able to support those who count on us, and those who need us can rely on us. · Ensures the confidentiality of customer non-public personal information and secures information systems to comply with bank regulations.   ESSENTIAL FUNCTIONS AND PERFORMANCE AREAS · Provides effective and efficient administrative support. o Schedules meetings and manages calendars; o Coordinates travel; o Assists in the drafting and review of documents, reports, presentations, and correspondence, ensuring accuracy and confidentiality; o Completes special projects as needed; o Uses technology appropriate to these duties. · Maintains records completely, accurately, and efficiently. o Maintains records in electronic (or, when necessary, physical) form, in a manner such that they may be easily searched and accessed; o Prepares accurate, succinct, and timely records of corporate actions, to include minutes; and, o Works as requested to maintain corporate shareholder records, file regulatory reports regarding board or executive securities activity, or submit filings to the SEC. · Conveys the professionalism of the Southern Bank in all settings and interactions. o Serves as an effective liaison between the bank’s senior leadership team and all stakeholders; o Acts with a positive attitude, impeccable discretion, and confidentiality in all matters; o Uses time wisely to complete responsibilities ahead of schedule; o Communicates in-person, via telephone or video conference, or in writing in a highly professional manner; o Maintains clean, organized, and well-stocked reception, meeting, and work areas; o Assists in planning off-site events that deliver an excellent impression for the organization.QualificationsKNOWLEDGE, SKILLS AND ABILITIES · Excellent time-management and prioritization skills; possesses exceptional discretion and trustworthiness; · Strong background in corporate administrative responsibilities and software commonly used to carry out those responsibilities, including telephone systems, e-mail, team collaboration software, presentation, word processing, spreadsheets, database, and project management software; · Familiarity with common legal and governance matters relating to the operation of a corporation and a financial institution; and, · Strong written and verbal communication skills. Able to draft clear, concise, and professional communications. EDUCATION, TRAINING AND EXPERIENCE REQUIREMENTS · Bachelor’s degree from a four-year college with emphasis in business administration, management, or a related field, and five years’ related experience and/or training; or equivalent combination of education and experience; CORE COMPETENCIES Exhibits Southern Bank’s values, as further described through our values in action. Continuous Learning: Actively identifying new areas for learning; regularly creating and taking advantage of learning opportunities; and using newly gained knowledge and skill on the job and learning through their application. Information Monitoring: Setting up ongoing procedures to collect and review information needed to manage an organization or ongoing activities within it.   Initiating Action: Taking prompt action to accomplish objectives; Taking action to achieve goals beyond what is required; being proactive.