Accounts Payable Specialist

PORTSMOUTH REDEVELOPMENT AND HOUSING AUTHORITY

JOB DESCRIPTION

DEPARTMENT OF FINANCE

ACCOUNTS PAYABLE SPECIALIST

GENERAL STATEMENT OF DUTIES:

Under the direction of the Accounting Manager, the Accounting Technician performs various accounting and bookkeeping tasks of a clerical nature primarily in, but not limited to, accounts payable.  

 EXAMPLES OF WORK: (Illustrative Only)

• Monitors and keys vendor invoices and maintains a tracking system of all received invoices - large volume.
• Maintains Check Registers on all accounts.
• Maintains electronic records of all supporting documents related to the payment of invoices.
• Assists in gathering of information for Auditors.
• Processes payments to vendors and other creditors, via checks, ACH, and online payments.
• Scan completed check runs into document imaging system. 
• Processes mailing of landlord/tenant checks for the Section 8 Housing Choice Voucher Program. 
• Observes all safety rules and regulations.
• Performs other duties as assigned.

 REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

• Experience with public housing authorities strongly preferred but not required.

• Familiar with accounts payable best practices.

• At least 3 years of experience in accounts payable required.

• Proficient with ten-key adding machine or calculator.

 SPECIAL REQUIREMENTS:

• Ability to follow oral and written instructions and have excellent organizational skills and be detailed oriented in performing and coordinating work activities.
• Computer literacy required in the use of a personal computer and electronic communications.
• Dependability in attendance is required and must be able to work independently with minimum supervision.
• Ability to communicate effectively and professionally with all persons.

 PHYSICAL REQUIREMENTS:

• Sufficient manual dexterity to allow operation of variety of automated office machines, i.e. computer keyboard, copy machine, printer, fax machine, telephone, typewriter, calculator, ten-key adding machine, etc.
• Ability to move, carry and operate objects and materials such as office supplies, files, computer printouts, reports, etc.

ACCEPTABLE EXPERIENCE AND TRAINING:

Some college or Associates Degree highly desirable.  At least 3 years of accounts payable experience and working in an office environment.  Basic understanding of accounting principles is a plus.