Job Summary: The Center is looking for an experienced Finance Assistant to join the Administrative Office and support our Controller across a range of financial functions. The successful candidate will play a key role in maintaining accurate financial records and ensuring timely accounts payable processing, payments, and reporting.

Responsibilities:

Process AP invoices accurately into accounting software
Maintain organized paper and digital invoice/payment files
Prepare and process weekly check runs, ACH payments, and wire transfers
Reconcile vendor invoices and statements and resolve payment discrepancies
Maintain accurate vendor records, including W-9s and payment information
Respond to vendor inquiries regarding invoices and payment status
Perform general ledger reconciliations, prepare journal entries, and assist with month-end close activities, including but not limited to:
- Merchandise sales
- Vessel cost analysis and expense allocation
- Fixed assets
- Fundraising software reporting
Provide support during audits and tax filings, including requested documentation and reports
Ensure compliance with company policies and accounting procedures
Prepare annual 1099 statements and filings
Serve as administrator for commercial insurance communications, applications, and renewals; field staff questions and requests regarding coverage
Assist with other accounting and administrative duties as assigned

Experience:

Associate’s or Bachelor’s degree in Finance or Business Administration OR 3+ years of experience as a bookkeeper, accounting assistant or similar role
Solid understanding of accounting principles and financial concepts
Proficiency with accounting software such as Sage
Proficiency with Microsoft Office Suite (Word, Excel), Adobe and Google Workspace
Familiarity with non-profit accounting practices preferred

Skills:

Attention to detail and accuracy in data entry and record keeping
Excellent organizational skills and ability to prioritize tasks and meet deadlines
Effective written and verbal communication skills
Ability to work independently and collaborate with cross-functional teams in a positive and supportive manner

Requirements:

US Issued Driver’s License and/or access to reliable transportation
Valid US work authorization
Ability to lift 20 lbs as needed to move files or other office items.
Availability for additional hours as needed during periods of higher work volume

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