Office Manager

Online applications must be received before 11:59pm on:

If a date is not listed above, review the Applicant Instructions below for more details.

Available Title(s):

Business Title:

Employee Type:

Position Details:

The Opportunity:

As the Office Manager, you will report to the Associate Director of Administrative Services and perform a variety of administrative and fiscal tasks for the Office of the Campus Veterinarian (OCV), a unit within the Office of Research (OR). You will work closely with the Director of the OCV to oversee day-to-day operations, including setting priorities, serving as the building coordinator, managing the OCV vehicle fleet, overseeing all aspects of supplies, and supporting cleaning for work attire and veterinary spaces. You will manage all financial activities for state funds and four university service centers; supervise a Fiscal Specialist 2 and any part-time financial staff; support human resource processes; and participate in strategic planning.

This position is part of a veterinary team that supports research, teaching, and testing through high-quality animal care. The work may include exposure to emotionally challenging circumstances and requires the ability to maintain professionalism in sensitive situations

Percentage Breakdown of Job Functions:

• 40% Administration and Operations

• 30% Financial Management

• 15% Supervision and Personnel Management

• 10% Strategic Planning

• 5% Other

Additional Information:

This is a full time (100% FTE), permanent position. This position is overtime eligible.

Monthly Salary: $4,108 to $5,506 | Range 45 Steps A - M | Successful candidates are typically hired at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28.

In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate’s current experience, education, skills, and abilities related to the position.

Benefits: WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation, optional supplemental retirement accounts; training and development; and employee tuition waiver. For additional information, please review the detailed Summary of Benefits offered by WSU for Classified staff and Total Compensation.
 

Required Qualifications:

• A Bachelor’s degree involving major study in business administration or closely allied field and one (1) year of supervisory experience involving responsibility for planning, organizing, and coordinating work in a business office; OR one (1) year of experience in State service as an Administrative Assistant 2, HR Assistant 2, or Data Compiler 3 or two (2) years in State service as an Administrative Assistant 1, or HR Assistant 1, or equivalent involving supervisory or office management responsibility. Additional qualifying experience will substitute, year for year, for education.

• Excellent oral and written communication skills.

• Demonstrated attention to detail.

• Proficient in computer usage to include Microsoft Suite products.

• Experience with various financial activities such as accounts payable, accounts receivable, purchasing, travel, personnel, cost analysis and budget planning.

• Strong work ethic and willingness to maintain confidentiality.

Preferred Qualifications:

• Previous administrative or fiscal work in a veterinary hospital, research or biomedical institution, or similar company. 

• Experience and/or knowledge of state and federal laws/regulations pertaining to fiscal management.

• Experience with Washington State University (WSU) or higher education system, which includes familiarity with a mainframe system, personnel processes, budget experience and fiscal process.

• Knowledge of Washington Administrative Codes and WSU Business Policies and Procedures.

Unique Work Conditions:

• Working environment will involve exposure to laundry/work attire that will have been in contact with animals, animal waste, hair, dander and bodily fluids. Personal protective equipment is available for use when handing dirty laundry. 

Position Sponsorship Eligibility: Not eligible for work visa sponsorship
 

About the Office of the Campus Veterinarian -

The Office of the Campus Veterinarian supports humane and ethical care and treatment of animals involved in research and education at WSU. The OCV Integrated Vivarium Services provides daily care of animals in several facilities located on the WSU Pullman campus. The professional animal care technicians provide care, custodial support, husbandry, technical services and research support.
 

Area/College: Office of Research
Location: Pullman, WA

Application Instructions: Applicants must upload the following required documents to their online application. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.

1) Resume
2) Cover Letter

External candidates, upload all documents in the “Application Document” section of your application.
Current WSU Employees (internal candidates), before starting your Workday application, please use these instructions to update your education and experience in your worker profile in Workday. Internal candidates, upload all documents in the “Resume/Cover Letter” section of your application.

Documents may be submitted as one file or separate files. Applicants are encouraged to upload as a PDF, if possible.

Reference contact information will be requested later in the recruitment process through Workday.

Background Check: This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.

Time Type:

Position Term:

Washington State University encourages all qualified candidates to apply, including members of the military and veterans, and persons with disabilities.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or hrs@wsu.edu.

Notice of Non-Discrimination

In matters of admission, employment, housing or services, or in the educational programs or activities it operates, WSU does not discriminate or permit discrimination by any member of its community against any individual on the basis of sex, race, color, national or ethnic origin, physical disability, mental disability, sensory disability, use of a trained service animal, age, religion, creed, genetic information, marital status, sexual orientation, gender identity, protected veteran status, honorably discharged veteran, member of the military, or immigration or citizenship status except as authorized by federal or state law, regulation, or government contract.

Inquiries about the application of federal and state laws and regulations (including inquiries regarding the application of Title IX, ADA/Section 504, and implementing regulations), as well as reports and complaints of discrimination and harassment, can be made verbally or in writing to WSU’s Compliance and Civil Rights, the Department of Education’s Office of Civil Rights, or both.

More information, resources, and contact information are available here: https://ccr.wsu.edu/notice-of-nondiscrimination/