Job Title: Construction Administrator/Project Management Assistant (CA/PMA)

Location: Clement J. Zablocki VA Medical Center located at 5000 West National Avenue, Milwaukee, Wisconsin 53295

Project Name: CM Support Services, EHRM infrastructure upgrades, VAMC Milwaukee, WI

Client: Veterans Affairs

Pay Range: $80,000 - $105,000/year plus benefits

Anticipated Start Date: July/August 2026

Project Duration: 4 years

Project Details (Size, SOW, Site Background, etc.):

The required support shall be needed to meet the Electronic Health Record Modernization (EHRM) infrastructure upgrades across Lebanon VAMC, Milwaukee, WI. Scope includes Civil site work to include improvements on and additions to the existing fiber network “ring,” Re-roofing, construction of new substation and electrical rooms, DEMARC room, new Telecommunication rooms and enclosures, vertical fiber optic cable installation.

Daily Responsibilities:

The government requires a Construction Administrator/Project Management Assistant (CA/PMA), that will be on-site for the duration of the Electronic Health Record Modernization Construction Project. This individual will provide professional and technical consultative assistance related to operations, renovation, and new construction programs supporting EHRM. This includes assisting the Contracting Officer and the Contracting Officer’s Representative in the areas of project management, project engineering, planning, scheduling, design reviews, code compliance, testing, record keeping, quality control, quality assurance, cost control, and general oversight of EHRM design and construction projects.

The Construction Administrator/Project Management Assistant (CA/PMA) shall be required to perform services including, but not limited to, the following (in no particular order)

PRE-CONSTRUCTION PHASE

There may be Microsoft Teams conference calls with Contracting, the awarded GC, the CPS Contractor, the Commissioning Agent (CxA), and VAMC Milwaukee during this period to coordinate pre-construction issues.
Assist the COR in the review of the GC’s pre-construction submittals (schedule, infection control plans, phasing plans, etc.).
Assist the COR in the review of the GC’s material submittals and shop drawings.
Assist the COR in the review of the GC RFIs.
Advise the COR and the AE on availability of long-lead time items as identified by the GC

CONSTRUCTION PERIOD PHASE

ii. Monitoring Project Financial Data and Budgetary Cost Accounting - Services may include monitoring and review budgetary cost accounting; administration of construction contract change orders; maintaining spread sheets indicating project funds allowances, obligations, payments, balances, planned expenditures, etc., assist in the documentation of the administration of construction contract change orders (preparing cost estimates, reviewing cost proposal, preparing change order packages for the Contracting Officer).

iii. Construction Phase Scheduling - Services may include preparing and maintaining daily dairies for project activities noting events affecting construction. Maintain a current project schedule, coordinate with general contractor and compare project progress against Contractor (CM) schedule and general contractor’s schedule. Contractor (CM) shall address all schedule slippages to the Resident Engineer and make recommendations for adjustments in the project.

iv. Progress Meetings– Conduct or attend weekly or bi-weekly- project meetings to review and monitor projects and project schedules review of construction contractor payment requirements (including preparation of necessary forms for payment processing by VA).

v. Assisting in Issue Resolution - Contractor shall keep thorough records of occurrences, contracts, and others construction related matters of the project in order to assist the VA in conflict resolution. Perform scheduling, conduct and document regular progress meetings with all interested parties to review project status, discuss problems, and resolve issues accordingly.

vi. Testing and Inspection Services -The Contractor may be tasked to monitor the services of an independent testing agency/laboratory to perform project specific quality control testing and inspection services. The services may include, but are not limited to, testing/inspection of soils, concrete, precast concrete connections, steel, steel decking, applied fireproofing, roofing, curtain walls/glazing, and elevator installations.

vii. Commissioning – These services may include, at a minimum, providing professional and technical expertise as needed to support the 3rd party Commissioning Agent (CxA) for start-up, calibration, and/or certification of operating systems at the Milwaukee VAMC during 3rd party commissioning activities. The CM Services Contractor shall provide commissioning assistance to the COR, CxA, and/or the GC. Commissioning services will require start-up planning, forecasting start-up duration, estimating start-up costs, determining start-up objectives, organizing start-up teams and team assignments, testing building system components, conducting performances tests, obtaining Operations and Maintenance (O&M) material, plus conducting, scheduling and/or monitoring O&M training. Deficiencies shall be reported to the COR.

viii. Performing Additional Construction Related Services- Services may include but not limited to; Maintaining marked up sets of project plans and specifications for future as-built drawings; performing routine inspections of construction as work proceeds, taking action to identify work that does not conform to the contract requirement, and notifying the VA and general contractor when work requires correction; compiling, thorough site inspections, lists of defects and omissions related to the work performed and providing these lists to the contractor for correction; monitoring project financial data and budgetary cost accounting; assisting in relocation efforts; administration of construction contract change orders (preparing cost estimates, reviewing cost proposal); Submittal Review; Request for Information Review and Responses; Daily Logs of Activity; coordination of Owner supplied equipment; Operational and Maintenance data; Closeout Submittals and other services as may be required by the VA.

Required Qualifications (Experience, Education, Certifications, Clearances, etc.):

The Construction Administrator/Project Management Assistant (CA/PMA) shall have a Bachelors degree in Construction Management (or similar technical degree) or evidence of work experience or knowledge to compensate for absence of higher education. A minimum of six (6) years of construction work experience may be substituted and shall be reviewed for acceptability. Experience in healthcare and information technology (IT) projects/facilities is critical.

The CA/PMA shall possess a working knowledge of construction practices and call upon this knowledge to assist in implementing the various plans set forth on the project including Quality Assurance, Safety, Time, Cost, Change and Information Management
The CA/PMA shall be familiar with the site operations of a General Contractor (with subordinate sub-contractors) and the process of managing a building construction operation.
The CA/PMA shall have experience in monitoring construction for Quality Assurance. The CA/PMA shall have experience in preparing, analyzing, and identifying incongruities and deficiencies in the Contractor’s work in relationship with the construction documents. In addition, they shall understand the baseline schedule and assist in determining the value of the acceptable work in place.
Work experience on completed projects shall be identified in the credentials of the individual to show relevant competence. The CA/PMA shall present three projects of the scale and difficulty at which he/she held a similar position.
The CM/PMA shall maintain daily progress reports and inspection reports and shall lead the inspection and quality assurance team assigned to projects to ensure timely and effective project oversight.

Preferred Qualifications:

Experience as a CMa managing VA projects
Experience as a CMa managing Medical projects

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