Purchasing Coordinator I (Full-Time)

HHHN Mission

To provide the best health care, and access to that care, for everyone in our communities.

HHHN Vision

To pioneer an innovative, sustainable and community-focused health system through comprehensive primary care and diverse partnerships

Proposed Schedule: 40 hours per week. Monday-Friday 8am-4:30pm.

Position Summary

The Purchasing Coordinator I will coordinate activities involved with procuring materials and services requested by Health Centers and Administration, including clerical and data entry. 

Essential Duties and Responsibilities:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily:

• Reviews requisitions daily for accuracy and completeness. Resolves immediately with Requisitioner for any lack of or incorrect information; coordinating with requisitioners to resolve errors and omissions and obtain clarification
• Update and maintain purchasing records and registers, as well as weekly open order report and audits
• Liaise with vendors to obtain details related to products or service information, as well as availability and delivery schedule
• Matches purchase orders to receipts; enter requisitions into purchase orders daily; file copies of purchase orders of completed transactions daily and distribute copies to requisitioner
• Resolves invoicing issues with accounts payable
• Prepares purchase orders and requests for proposals; follows up on open purchase orders weekly to verify delivery and timely receipt
• Handles daily issues with defective, unacceptable, damaged, or incorrect goods from users and suppliers and takes corrective action.
• Maintains procurement records such as purchase order log, open purchase orders and delivery
• Enters PO receipts into the system; translates PO Requisition orders for the PO preparation
• Assigns general ledger coding for each item
• Enthusiastically serve on various organization committees that support the Mission, Vision and Core Values
• Perform additional duties and special projects assigned

Qualifications: 

The requirements listed below are representative of the knowledge, skill and ability to perform the essential functions:

• Associates degree (A.A.) from a two-year college or university; or 1-2 years related experience and/or training; or equivalent combination of education and experience
• Microsoft Office experience, Purchasing software 
• Knowledge of medical supplies and equipment is preferred
• Ability to establish and maintain effective working relationships with co-workers and collaborate with co-workers
• Must be detail orientated with a hands-on approach
• Ability to multitask and prioritize in a fast-paced environment to meet strict deadlines and prioritize workflows
• Excellent analytical, verbal, and written communication skills
• Able to work alone and with a team

The pay range for this position is $44,000 - $47,000 annually. This is a non-exempt position. 

Pay will be determined based on skill and experience level.