Purchasing Assistant Job

JOB SUMMARY

The Purchasing Assistant plays a key role in supporting the daily procurement activities of the Raw Materials and Energy Purchasing team. This entry‑level position focuses on accurately processing purchasing data, contracts, pricing, and invoices while ensuring compliance with company policies. The role provides essential administrative and systems support, helping drive efficient procurement operations and maintain financial accuracy across a broad supplier base.

KEY RESPONSIBILITIES

Systems & Contracts

• Create, verify, and maintain accurate material pricing data to protect variable margins.
• Manage purchasing documentation, including contracts, vendor setup, pricing, and payment terms.
• Maintain and manage procurement workflows within internal systems (MDP, ERP).

Accounting & Invoice Support

• Resolve invoice discrepancies and exceptions in collaboration with suppliers.
• Support reconciliation activities for a large spend portfolio.
• Ensure credit notes and rebates are obtained, posted, and tracked.
• Identify recurring issues and support root-cause problem resolution.

Processes & Compliance

• Support supplier assessment and compliance activities.
• Review supplier documentation to ensure policy and regulatory requirements are met.
• Maintain high accuracy for audit readiness and internal controls.

EXPERIENCE & QUALIFICATIONS REQUIRED

Education: 

• High School diploma required.
• Associate’s or Bachelor’s degree preferred.

Experience: 

• 1–2 years of experience in Purchasing, Supply Chain, or a related function preferred.
• ERP experience required; SAP experience preferred.
• Experience in Accounts Payable or Accounts Receivable preferred.

Qualifications & Skills:

• Proficiency in Microsoft Office, with strong Excel skills (e.g., VLOOKUP, formulas).
• Ability to work accurately in data-driven and process-oriented systems.
• Strong attention to detail and organizational skills.
• Ability to work independently and as part of a team.
• Effective communication and interpersonal skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong problem-solving and analytical skills.