G/FORE Executive Assistant & Office Manager

It's fun to work in a company where people truly BELIEVE in what they're doing!

We're committed to bringing passion and customer focus to the business.

ABOUT G/FORE:

Born in Los Angeles but bred with a global perspective, G/FORE was conceptualized with a passion for modern design combined with a love of golf. Distinguished by our attention to detail, sophisticated ease, playful nature, youthful energy and sense of humor. We consistently strive to make a powerful and colourful impact on our favourite game. We take inspiration from art, architecture, modern design, and colourful narratives. Our intent is to disrupt the industry without being disrespectful to the sport and its rich traditions.

This blended position provides executive support to the G/FORE Leadership Team while overseeing day-to-day office operations for the G/FORE Raleigh headquarters. The role primary responsibilities are to serve as the central point of contact for executive assistant and office management needs, including maintenance, mail, supplies, event coordination, and general errands.

ESSENTIAL FUNCTIONS:

Executive Assistant

• Arranges corporate travel and meetings by developing itineraries and agendas; booking other transportation; arranging lodging and meeting accommodations
• Handles day to day calendar management
• Completes projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; making adjustments to plans
• Ability to communicate with c-suite level and high-profile individuals and have strong level of confidentiality and discretion
• Handle confidential and sensitive information with care
• Helps to prepare presentations as needed

Front Office & Office Management

• Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries
• Maintains security by following procedures; issuing visitor badges
• Documents and properly distributes all incoming mail and packages
• Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs
• Organize completed employee orders/coordinate transfer to Raleigh/checking in and out of storage cabinets
• Maintains supplies by checking stock to determine inventory levels; anticipating requirements; placing and expediting orders; verifying receipt; stocking items; delivering supplies to work stations.
• Manage general facility maintenance needs and serve as point person for overseeing vendors for housekeeping of office facilities
• Assist with event coordination for company outings, parties, meals, and events
• Partner with HR to maintain office policies as necessary
• Supervises the maintenance of office equipment, including copier, fax machine, etc.
• Manage relationships with vendors and service providers ensuring all deadlines and invoices are handled appropriately
• Completes projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; making adjustments to plans
• Work with donations of product with various charities

COMPETENCIES:

• Should have excellent organizational skills
• Proficiency with MS Office
• Should have good written and verbal communication and interpersonal skills
• Should possess the capability of following orders and completing the same in the assigned time
• Ability to efficiently coordinate workings with internal workers of the company
• Ability to efficiently manage time and meet all deadlines
• Must be flexible as challenges present themselves

DESIRED EDUCATION AND EXPERIENCE:

• Bachelor’s or Associate’s degree, or equivalent, in any related field of study from an accredited institution
• 5+ years of experience in an administrative role
• Experience using Blue Cherry, a plus

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!