Agency

Dept of Health and Human Services

Division

Public Health

Job Classification Title

Administrative Officer I (S)

Position Number

60041374

Grade

NC11

About Us

The North Carolina Department of Health and Human Services (DHHS) is one of the largest, most complex agencies in the state, and has approximately 17,000 employees. It is responsible for ensuring the health, safety, and well-being of all North Carolinians, providing human service needs for special populations including individuals who are deaf, blind, developmentally disabled, and mentally ill, and helping poor North Carolinians achieve economic independence.

Description of Work

The Accounting Supervisor supports program operations by coordinating a range of administrative, business, and fiscal functions within a unit that provides financial, logistical, and operational services. The position organizes and manages activities related to budgeting, purchasing, inventory, payroll, contracting, financial reporting, and specialized records processes under general supervision. This role supervises assigned staff and ensures consistent daily communication across business and finance functions to maintain program effectiveness and compliance.

The Accounting Supervisor also serves as a liaison between leadership and staff, transmits decisions, represents the administrator in meetings, and supports departmental goal‑setting and policy implementation. Work requires analyzing and resolving technical administrative problems, coordinating with internal partners, and supporting established program operations within the designated service area.

Key Duties Include:
- Coordinate and manage administrative and business operations, including budgeting, purchasing, inventory, payroll, and HR‑related activities.

- Develop, administer, and monitor contracts, grants, accounts payable, accounts receivable, and fixed‑asset processes to support program functions.

- Compile, analyze, and prepare financial data using tools such as Microsoft Excel and the North Carolina Financial System (NCFS) to support unit reporting needs.

- Supervise assigned accounting and administrative staff, including task assignment, performance monitoring, coaching, and personnel actions such as hiring and disciplinary recommendations.

- Develop and implement unit‑level policies and procedures that ensure consistency, accuracy, and compliance in accounting and administrative operations.

- Lead coordination with purchasing units, budget offices, and procurement partners to ensure timely acquisition and payment of goods and services.

- Resolve escalated invoice discrepancies and troubleshoot process issues to maintain accurate financial and operational workflows.

- Represent the unit in meetings and communications by conveying decisions, supporting leadership directives, and assisting with departmental goal planning and implementation.

- Analyze administrative or technical problems and apply established policies, regulations, and procedures to support effective program operations.

- Maintain specialized program records and support regulatory, audit, and reporting requirements through accurate documentation and process coordination.

Knowledge Skills and Abilities/Management Preferences

Salary Range:: $45,431.00 - $79,504.00

Recruitment Range: $45,431.00 - $64,000.00

Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement.

The Knowledge, Skills, and Abilities (KSAs)/ Management Preferences are not required. Applicants who possess the following skills are preferred:

Demonstrated intermediate‑level proficiency using the North Carolina Financial System (NCFS) to compile, analyze, and prepare financial data for internal reporting and program support.

Documented experience managing accounts payable and accounts receivable workflows, including resolving invoice discrepancies and ensuring accurate, timely payment processing.

Proven success tracking and administering grant‑related financial activity, including monitoring expenditures, documenting transactions, and maintaining compliance with funding requirements.

Consistent application of contract development and management processes using departmental systems such as the DHHS Open Window application to support purchasing and service agreements.

Demonstrated technical proficiency with Microsoft Excel to organize financial data, perform routine analysis, and support budgeting and fiscal decision‑making within an operational unit.

The Posting Will Close At 11:59 P.M. The Night Before The End Date

About the NC Division of Public Health (DPH):

The NC Division of Public Health works to promote and contribute to the highest possible level of health for the people of North Carolina. Our entire statewide system of public health has dedicated professionals who carry out our mission every day through a wide range of essential and activities touching the lives of everyone in our state.

About the North Carolina State Laboratory of Public Health (NCSLPH):

The State Laboratory of Public Health (SLPH), we provide medical and environmental laboratory services such as testing, consultation, and training, to public and private health provider organizations responsible for the promotion, protection, and assurance of the health of North Carolina citizens. SLPH serves the entire state as a reference laboratory for difficult, unusual, or otherwise unavailable laboratory procedures and assist in the development, evaluation, and standardization of medical and environmental laboratory testing procedures. We provide training and consultation to improve and assure quality services in other laboratories and certify milk and water laboratories and milk analysts. We test for Acanthamoeba to Zika and everything in between!

Visit our website at http://slph.ncpublichealth.com to learn more.

Campus Amenities and Benefits at the State Laboratory of Public Health:

220,000 square feet state-of-the-art facility
Plentiful Free Parking
Easy access to highways (70, 40 and 440), NC Museum of Art, Umstead State Park, healthcare providers, and shopping centers
Proximity to globally and nationally ranked universities (NC State, UNC-Chapel Hill, Duke)
Fitness area with exercise equipment, classes, and wellness activities
Weekly Food Trucks
Car Cleaning and Detailing Services On-site bimonthly
Annual Flu Shot Clinic for Employees and Families
Monthly and quarterly career development classes, including opportunities for traveling
Library of academic journals and materials on-site
Employee Engagement and Staff Development Activities
NCSLPH Employee Recognition Programs
State Health Plan and State of NC Employee Benefits

Compensation and Benefits:

The State of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program (numerous high-quality, low-cost benefits on a pre-tax basis). Employees also receive paid vacation, sick, and community service leave. In addition, paid parental leave is available to eligible employees. Visit the website for State Benefits.

Supplemental Contact Information:

The North Carolina Department of Health and Human Services (DHHS) is an Equal Opportunity Employer that embraces an Employment First philosophy, which consists of complying with all federal laws, state laws, and Executive Orders.  We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job.  For more information about DHHS:  https://www.ncdhhs.gov/.

DHHS uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals.  Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.

In accordance with the Governor’s Executive Order 303, our agency supports second-chance employment for individuals who were previously incarcerated or justice-involved.  We invite all potential applicants to apply for positions for which they may be qualified.

Application Process

Be sure to complete the application in its entirety.   Resumes will not be accepted in lieu of completing this application.

Information should be provided in the appropriate areas, to include the following: Education, including high school and all degrees obtained, Work Experience, and Certificates & Licenses. It is critical to our screening and salary determination process that applications contain comprehensive candidate information.
Answers to Supplemental Questions are not a substitute for providing all relevant information within the body of your application. To receive credit for the supplemental questions, you must provide supporting information within the "Work Experience" section of the application to support your answers.
If multiple applications are submitted to an individual posting, only the most recent application received prior to the closing date will be accepted.  Applications must be submitted by 11:59 PM on the closing date.
Applicants may be subject to a criminal background check. All candidates selected for positions considered "Positions of Trust" will be subject to a criminal background check.
Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account.  Upon the closing date, applications are "Under Review" and will be screened by Human Resources for qualified applicants. The hiring process may take several weeks.
Degrees must be received from appropriately accredited institutions.  Transcripts and degree evaluations may be uploaded with your application. The State of North Carolina/Office of State Human Resources uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent.
For a list of organizations that perform this specialized service, please visit the NACES membership website at https://www.naces.org/members.

Degree/College Credit Verification

Degrees must be received from appropriately accredited institutions. Transcripts, degree evaluations, and cover letters may be uploaded with your application.

Veterans’ and National Guard Preference

Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.
Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application, if they are a current member of the NC National Guard in good standing. 
Applicants who are former members of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service, must attach a copy of the DD 256 or NGB 22, along with the state application.

ADA Accommodations

Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), DHHS is committed to the full inclusion of all qualified individuals. As part of this commitment, DHHS will ensure that people with disabilities, or known limitations covered by the PWFA, are provided with reasonable accommodation.  If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below.

CONTACT INFORMATION 

If there are any questions about this posting, please contact Talent Acquisition at talentacquisition@dhhs.nc.gov. Resumes will not be accepted in lieu of completing this application.

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

Bachelor’s degree from an appropriately accredited institution and one year of experience in HR, budgeting, research or administrative management

An equivalent combination of education and experience.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

Recruiter:

Tresha Walker

Email:

talentacquisition@dhhs.nc.gov

Learn more about this Employer on their Career Site