Accounts Payable And Expense Specialist

Accounts Payable and Expense Specialist

Job Description

The Accounts Payable and Expense Specialist supports a hybrid accounts payable and employee expense function within an evolving ERP environment, moving from ECC to SAP S/4HANA. This role focuses on accurate transaction processing, timely issue resolution, and strong operational support, while contributing to continuous process improvement and maintaining compliance with company policies.

Responsibilities

• Process vendor invoices accurately and on time, ensuring correct coding, approvals, and supporting documentation.
• Review and approve employee expense reports to ensure full compliance with company policies and procedures.
• Verify documentation, account coding, approvals, and supporting records for both invoices and expense reports.
• Identify and resolve exceptions in accounts payable and expense transactions, following up as needed to ensure completion.
• Respond promptly to accounts payable and expense-related inquiries from employees, leaders, and vendors.
• Research and resolve payment, invoice, and expense report issues, escalating complex or sensitive matters when appropriate.
• Maintain positive working relationships with internal and external stakeholders by providing professional, customer-focused support.
• Monitor accounts payable and expense processing queues to support timely completion of work and adherence to service expectations.
• Review shared mailboxes regularly and respond to requests and questions in a timely and accurate manner.
• Support payment processing activities, including preparation and review of payment runs as needed.
• Assist with month-end close activities, including reconciliations, reporting, and supporting documentation requests.
• Support internal and external audits by providing organized records, explanations, and documentation as requested.
• Follow up on outstanding items to help ensure transactions are completed accurately, efficiently, and within required timelines.
• Ensure all work complies with company policies, procedures, and relevant controls.
• Identify recurring issues or process bottlenecks and recommend practical, actionable solutions.
• Support process improvements, system enhancements, and documentation updates related to accounts payable and expense management.
• Help maintain organized records and supporting documentation for invoices, payments, and expense reports.
• Participate in system implementations, automation initiatives, and the rollout of new technologies and AI-enabled tools as needed.

Essential Skills

• 1–2 years of experience in accounts payable, expense management, and/or finance operations.
• Experience working with ERP, expense management, or procurement systems.
• Knowledge of accounts payable processes and expense reimbursement practices.
• Ability to process high volumes of transactions accurately and efficiently.
• Strong organizational skills with the ability to manage multiple competing priorities.
• Effective written and verbal communication skills for interacting with employees, leaders, and vendors.
• Strong customer service orientation, with a focus on responsiveness and professionalism.
• Attention to detail and accuracy in reviewing documentation, coding, and approvals.
• Ability to research and resolve payment, invoice, and expense report issues.
• Capability to work within established policies, procedures, and internal controls.

Additional Skills & Qualifications

• Bachelor’s degree in accounting, finance, or a related field is preferred.
• Experience with SAP, including ECC and/or SAP S/4HANA, or similar ERP financial systems.
• Experience with Concur or other expense management platforms.
• Experience with Ariba or similar procurement and invoicing systems.
• Experience supporting month-end close activities, including reporting and reconciliations.
• Experience supporting internal or external audits and responding to documentation requests.
• Experience working in a high-volume processing environment with multiple competing priorities.
• Experience participating in system implementations, process improvements, or automation initiatives.
• Exposure to the rollout of new technologies and AI-enabled tools in finance operations.
• Ability to contribute ideas for continuous improvement and operational efficiency.

Work Environment

This role operates in a hybrid work environment, with three days per week in the office and remote work on the remaining days. Wednesday is a required in-office day. Core working hours are 8:00 a.m. to 5:00 p.m., providing a structured schedule that supports collaboration with finance and operational teams. The position involves regular use of ERP and financial systems such as SAP, SAP S/4HANA, Concur, Ariba, or similar tools, as well as standard office productivity applications. Work is primarily performed in a professional office setting with a focus on high-volume transaction processing, timely issue resolution, and cross-functional collaboration.

Please get in touch with Mikayla Bellucco by booking a time to connect about your application below

Book With Me: https://talentassistant.astoncarter.com/assistant/bookings/tYdvaorf

This is a Permanent position based out of Raleigh, NC.

The pay range for this position is $54000.00 - $62000.00/yr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Benefits: 40 hours sick time in addition to accrued PTO, medical, dental, vision insurance, discounted injectables at spa onsite.

This is a hybrid position in Raleigh,NC.

This position is anticipated to close on Aug 31, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.