Summary:

The Assistant Project Manager is responsible for assisting Senior Project Managers and Project Managers in coordinating the activities of a project to ensure cost, schedule, document control and quality standards are met. The Assistant Project Manager is expected to exercises independent judgment related to day-to-day administration of projects.

General Responsibilities

Assist the Project Manager/ Senior Project Manager in all phases and aspects of the project.
Follow the Blum Best Practices.
Manage projects independently as assigned with oversight from the PM/SPM

Work Deliverables: The results that are expected from a top performing Assistant Project Manager.

Project Set Up:

Ensure that proper tools are in place prior to the beginning of a project.
Prepare and assist with pre-installation meetings.
Review Owner contract and become familiar with terms & conditions.
Distribute all short interval and overall project schedules. Ensure subcontractors have the most up to date scopes of work. Assist PM/SPM in the development of the overall project schedule.
Work to obtain all necessary permits as requested by the PM and/or SPM.
Review drawings and specifications to become completely familiar with the project.
Complete sub evaluations/comparisons of bids, scope review, and complete buyout as requested by PM and/or SPM.
Develop a project submittal log and obtain designer’s approval.
Manage said submittal log and ensure all submittals are processed promptly.

*CORE VALUE – High Performance – Plan Effectively:

Ensure contracts, insurance, and bonds are current and received before subcontractor performs any work on site. Follow up on collection of all non-received documents and escalate any issues to the PM and/or SPM.
Prepare all project meeting agendas and associated attachments as directed by the PM/SPM.
Attend weekly project meetings as requested by PM and/or SPM and keep detailed meeting minutes for publishing to project team.
Draft, submit, and track all RFI’s and distribute to all teams members as appropriate.
Review project logs (RFI’s, Submittals, PCO’s) with Superintendent on a weekly basis.
Pursue and monitor submittals and track deliveries of materials. Verify all submittal conformity to plans & specifications.
Collect superintendent daily reports, weekly project pictures and safety documentation. Review for completeness and include in project documentation. Inform PM and/or SPM of deficiencies.
Collect and distribute coordination drawings from appropriate subcontractors. Review drawings with PM and/or SPM and Superintendent. Set up coordination meetings for PM and/or SPM to chair.
Collect subcontractor changes for review by the PM and/or SPM.
Execute payment applications.
Complete quantity take-offs as requested by estimating and PM and/or SPM.
Review and code invoices. Check for accuracy and compare to cost to complete forecast.

*CORE VALUE – High Performance – Finish well:

Distribute all punch lists and follow-up as necessary to ensure timely completion of punch list work.
Collect all required close out documents for certification.
Assemble the close out documents and address non-compliant subcontractor directly for compliance.

Relationship Management:

Maintain client relationships at the appropriate level reinforcing Blum’s commitment to continuously addressing their needs and interests.
Work collaboratively with outside parties (I.e. the design team, etc.) to accomplish client goals.
Demonstrate effective relationship building within the project team and throughout Blum. Keep field team members (i.e. Superintendent) informed and active in decision-making.
Promote positive subcontractor relations by dealing professionally and fairly with all subcontractors and vendors instilling this philosophy in project team at all times.

Behavioral Expectations: The skills and personal attributes needed to attain the results expected from a top performing Assistant Project Manager.

*CORE VALUE – Strong Relationships – Customers recommend us to others:

Treats internal and external clients, vendors and subs as partners.
Identifies client needs and addresses them.
Identifies and acts on ways to add value.
Identifies and acts on opportunities to expand the relationship.
Balances client and Blum needs effectively.
Is responsive to clients’ needs and displays intensity.

*CORE VALUE – Continuous Improvement and Development:

Continually builds own knowledge and expertise.
Is open to new ways of doing things.
Offers to coach/assist others with less experience.
When problems arise, shares expertise to help resolve the issue.
Makes self accessible for questions even when under stress.

*CORE VALUE – Honesty and Integrity – Do the right thing:

Makes decisions and acts with Blum’s long term interest in mind.
Acts with integrity, maintaining the highest ethical standards.
Is flexible and changes quickly based on Blum’s changing needs.
Balances Blum’s needs with those of others including the client, the team, etc.
Manages with profitability in mind.

*CORE VALUE – Safety and Well-Being – No accidents or OSHA violations:

Is well versed in Blum’s safety program procedures and policies.
Consistently follows/enforces Blum’s safety procedures and policies.
Makes tough decisions to ensure that safety remains on the front and center.

Attention to Detail:

Thoroughness in accomplishing tasks for concern in all area’s involved, no matter how small.
Monitors and checks work or information and plans and organizes time and resources efficiently even under the pressure of multiple demands.

Team Player:

Works cooperatively with others toward accomplishment of a shared goal as opposed to working separately or competitively.
Leverages own strengths and demonstrates understanding of weaknesses in order to most effectively contribute to a project.
Knows when to lead and when to follow.
Reinforces the team concept through all actions.

Demonstrates a Sense of Urgency:

Sets high expectations and achieves them regardless of the barriers.
Demonstrates a passion for one’s work - enjoys working hard and is full of energy.
Acts with an insatiable need to get things done - can be counted on to get things done on time and with excellent quality and results.
Pays attention to the details to make sure the job gets done right.

Other Information

Physical Demands:

Regularly required to sit; occasionally required to stand, walk and stoop or kneel
Must occasionally lift and/or move up to 25 pounds
Ability to repetitiously use hands, fingers to handle or feel and to manipulate keys on a keyboard
Vision abilities for this position include close vision

NOTE: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Learn more about this Employer on their Career Site

ASSISTANT PROJECT MANAGER