Office Services & Events Coordinator

TRANZACT is a leading direct-to-consumer insurance services business, specializing in the distribution of Medicare Advantage, Medicare Supplement and Life & Supplemental insurance policies.  Our focus is on leveraging our highly skilled team of over 3,000 professionals to deliver innovative solutions for our insurance carrier partners and provide consumers with a best-in-class experience. 

We work with some of America’s largest insurance brands to attract, educate and connect with consumers.  Our diverse team of analysts, writers, engineers, designers, business leads, data scientists and sales professionals all work together to create thoughtful, data-driven and effective marketing, technology, sales and servicing strategies.  These efforts have resulted in TRANZACT earning recognition and winning awards from some of the biggest names in the industry.

When you become part of TRANZACT, you join a team of passionate people who push for excellence, follow through on commitments, and love to succeed together.  Our culture rests on a simple principle – “Be Real” – that means being genuine, keeping your word, and having the courage to make tough decisions.  Our “Be Real” values resonate and are meaningful to us.  We are entrepreneurial, fast paced and empower our people.  We know how to make things happen and know that our people are always the source of our success.

Position Summary 

The Office Coordinator supports office operations, facilities, and employee engagement initiatives across assigned TRANZACT locations. This role focuses on execution, coordination, and on-site support to ensure seamless workplace experience for employees, leadership, and visitors. 

Office Operations & Facilities Management 

• Oversee daily office operations for the listed TRANZACT offices, including front office duties, maintenance needs, inventory/equipment management, and space planning for the Raleigh Office.

• Serve as the primary liaison with building management, maintenance teams, and office services vendors. 

• Ensure office security and workplace safety compliance for ADA training for each assigned location. 

• Maintain inventory of office equipment and supplies, ensuring cost efficiency and timely replenishment. 

• Coordinate vendor relationships and service contracts, including cleaning, catering, and maintenance providers. 

• Oversee office services budgets, invoice processing, and expense tracking. 

• Identify and implement office services standards, guidelines, and process improvements to enhance efficiency and consistency across locations. 

• Coordinate and support onsite meeting logistics, including conference room setup and office readiness as needed. 

• Ensure consistent office operations and employee experience across all assigned locations. 

Events, Engagement & Culture 

• Coordinate, and execute internal events, including employee engagement initiatives, holiday celebrations, volunteer events, and company meetings. 

• Coordinate event logistics such as venue selection, catering, décor, audiovisual needs, and vendors. 

• Track event budgets, timelines, and gather post-event feedback to support continuous improvement. 

• Develop creative ideas that enhance team connection and company pride. 

• Serve as a point of contact for employee questions and office-related support requests. 

• Maintain a welcoming, organized, and inclusive office environment that reflects TRANZACT’s core values. 

TRANZACT is an Equal Opportunity Employer.  We celebrate diversity and are committed to creating an inclusive environment for all employees. 

Equal Opportunity Employer/Disability/Vet