Procurement Manager

Lightwave Dental was founded in 2016, is a high-growth company building the group model for the future of the dental industry. Lightwave is passionate about doing things the right way with a tight focus on high quality, core values, and taking care of their people. Lightwave is a dental leadership organization that focuses on partnering, training and developing dentists as the natural leaders of the dental practice. Lightwave helps dentists launch their careers, supports dentists leading high-growth dental groups, and assists doctors looking to establish their legacy as they transition into retirement. Lightwave is solving the big problems in dentistry: retirement, management, reimbursements, and partnership by providing the benefits of a group while preserving the essence of private practice. Lightwave currently supports over 80 dental offices in 4 states. For additional information, please visit lightwavedental.com. Follow us on LinkedIn, Facebook, and Instagram.

Overview

The Procurement Manager is responsible for overseeing the procurement operations, vendor management, procurement system management, and facilities management for a Dental Service Organization (DSO) with 100 practices. This role ensures cost-effective sourcing, efficient supply chain processes, and optimal facility operations to support clinical and administrative functions across the organization.

Key Responsibilities

Vendor Management

• Identify, evaluate, and select vendors for dental supplies, equipment, and services, ensuring alignment with quality and cost requirements.
• Build and maintain strong relationships with key suppliers to ensure reliable delivery and quality standards.
• Monitor vendor scorecard, addressing issues related to delivery, quality, or compliance, and implementing corrective actions as needed.
• Conduct regular vendor reviews and audits to ensure adherence to contracts and organizational standards.

Procurement System Management

• Oversee the implementation, maintenance, and optimization of procurement systems to streamline purchasing processes across all practices.
• Ensure accurate data entry, inventory tracking, and reporting within the procurement system to support decision-making.
• Train practice managers and staff on procurement system usage, ensuring consistency and compliance with organizational policies.
• Analyze procurement data to identify cost-saving opportunities, standardize purchasing, and improve operational efficiency.

Facilities Management

• Oversee the maintenance and operational efficiency of facilities across all dental practices, ensuring safe and functional environments for staff and patients.
• Coordinate with facility vendors for repairs, maintenance, and upgrades, ensuring compliance with health and safety regulations.
• Implement preventive maintenance programs to minimize downtime and extend the lifespan of facility assets.

Additional Responsibilities

• Develop and implement procurement policies and procedures to standardize processes across all practices.
• Collaborate with practice managers and clinical staff to understand supply and equipment needs, ensuring alignment with organizational goals.
• Monitor market trends and industry developments to identify opportunities for cost savings and process improvements.
• Prepare and present reports on procurement and facilities performance to senior leadership.

Qualifications

• Bachelor’s degree in Business Administration, Supply Chain Management, or a related field.
• 5+ years of experience in procurement, vendor management, or supply chain management, preferably in healthcare or dental services.
• Proven experience managing procurement systems
• Strong knowledge of facilities management, including maintenance and regulatory compliance.
• Excellent negotiation, communication, and relationship-building skills.
• Ability to manage multiple priorities and work effectively in a fast-paced, multi-site environment.
• Proficiency in Microsoft Office Suite and procurement software; familiarity with dental-specific systems is a plus.
• Knowledge of dental supplies, equipment, and industry standards is highly desirable.

Key Competencies

• Strategic thinking and problem-solving.
• Strong organizational and project management skills.
• Attention to detail and commitment to quality.
• Ability to collaborate with cross-functional teams and stakeholders.
• Adaptability to manage the needs of a large, multi-location organization.

Work Environment

• This role may require travel to practice locations for vendor meetings, facility inspections, or training.
• Hybrid work arrangement with a mix of on-site and remote work, depending on organizational needs.
• Occasional evening or weekend work may be required to address urgent facility or procurement issues.

Compensation

• Competitive salary based on experience, with benefits including health insurance, dental coverage, retirement plan, and paid time off.

Application Process

To apply, please submit your resume and cover letter to [Insert Contact Information or Application Portal]. Applications will be reviewed on a rolling basis until the position is filled.

In return for providing an excellent employee and patient experience, we offer a great benefits package to include health and dental benefits, 401(k), holiday pay and paid time off.