Associate Coordinator, Travel and Meetings

Applied Medical is a new generation medical device company with a proven business model and commitment to innovation fueled by rapid business growth and expansion. Our company has been developing and manufacturing advanced surgical technologies for over 35 years and has earned a strong reputation for excellence in the healthcare field.  Our unique business model, combined with our dedication to delivering the highest quality products, enables team members to contribute in a larger capacity than is possible in typical positions.

The Associate Coordinator, Travel and Meetings plays a vital role in supporting Applied Medical's Travel and Meetings Department by managing all administrative components of corporate travel coordination and meeting planning. This travel coordinator position combines meeting planning expertise with corporate travel management to ensure seamless business operations. The Associate Coordinator, Travel and Meetings serves as a key liaison for travel arrangements, event coordination, and meeting logistics while delivering exceptional customer service to internal stakeholders across the organization.

Key Responsibilities

• Coordinate comprehensive corporate travel arrangements including flight bookings, hotel reservations, ground transportation, and itinerary management.
• Support corporate meetings, conferences, and events from initial concept through completion, ensuring all logistical elements are seamlessly coordinated.
• Support the team in the development of travel itineraries while ensuring compliance with company travel policies and budget requirements.
• Provide exceptional customer service by anticipating traveler needs, resolving issues promptly, and delivering personalized support throughout the travel and meeting planning process.
• Maintain accurate records and documentation for all travel expenses, meeting costs, and vendor agreements while supporting expense reporting and budget tracking.
• Support emergency travel changes and last-minute meeting adjustments by providing flexible solutions and alternative arrangements.

Success in This Role Looks Like

• Consistently delivering seamless travel experiences and successful corporate events that exceed internal customer expectations and enhance business productivity
• Proactively identifying cost-saving opportunities and process improvements that optimize travel budgets and streamline meeting planning workflows
• Demonstrating exceptional organizational skills and attention to detail that ensure zero-error trip planning
• Effectively communicating with all levels of management while maintaining professionalism and confidentiality in handling sensitive travel information
• Contributing to team success by sharing best practices, supporting colleagues during peak travel periods, and maintaining high service standards

This position requires the following skills and attributes:

• Bachelor's degree in business administration, travel and tourism, hospitality management, or related field
• One to two years of experience in meeting planning, event coordination, or corporate event management
• One to two years of experience in corporate travel coordination, travel planning, or business travel arrangements
• Proficiency in Microsoft Office suite including Outlook for Email Management, Excel for data analysis, Word for documentation, and PowerPoint for presentations
• Excellent written and verbal communication skills with confidence in communicating effectively with all levels of management and external vendors
• Strong organizational abilities and exceptional attention to detail with capability to manage multiple projects simultaneously
• Self-motivated work style with ability to work independently while collaborating effectively within team environments
• Strong customer service orientation with ability to anticipate needs and deliver exceptional support to internal customers

The following skills and attributes are preferred:

• Knowledge of travel industry practices, booking systems, and airline policies
• Experience with hospitality industry operations, hotel negotiations, and venue management
• Familiarity with corporate expense management systems and travel booking platforms
• Professional certifications in meeting planning or travel coordination

• Competitive compensation range: $30 - $34.50 / hour or up to $72,000 / year based on experience (California).
• Comprehensive benefits package.
• Training and mentorship opportunities.
• On-campus wellness activities.
• Education reimbursement program.
• 401(k) program with discretionary employer match.
• Generous vacation accrual and paid holiday schedule.

Please note that the compensation range may be adjusted in the future, and bonus and incentive compensation plans may apply.

Our total reward package reflects our commitment to employee growth and well-being, as we invest in your development and offer a range of benefits designed to enhance your career and life.

All compensation and benefits are subject to plan documents and written agreements.

Equal Opportunity Employer

Applied Medical is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (including pregnancy, childbirth, breastfeeding and related medical conditions), or sexual orientation, or any other status protected by federal, state or local laws in the locations where Applied Medical operates.