Office Assitant - Unpaid/Volunteer

Description

Position Summary

• Provide administrative support to the Administrative Team
• Assist with daily office operations, documentation, and organizational tasks
• Flexible volunteer schedule; minimum 6–10 hours per week preferred

Key Responsibilities

HR & Administrative Support

• Assist with updating and organizing administrative documents (Employee Handbook, SOP Manual, Resident Manual)
• Support HR filing, personnel document organization, and compliance record maintenance
• Help with data entry, spreadsheets, and tracking administrative information
• Draft letters, memos, and communications as needed
• Assist with outreach materials for community partners and donors
• Organize digital files in Google Drive
• Provide event preparation support for fundraising events

Facilities Support

• Assist with office supply inventory and ordering needs
• Organize filing systems, maintenance logs, and facility documentation
• Support scheduling of facility appointments and vendor visits
• Prepare memos and notices related to facility updates
• Maintain organization of facility-related digital files

General Office Responsibilities

• Answer phones and greet visitors when needed
• Assist with scanning, copying, printing, and preparing packets
• Maintain a clean and organized office environment
• Support special projects assigned by the Administrative Team
• Maintain confidentiality and professionalism at all times

Requirements

• Must be 18 or older
• Strong organizational skills and attention to detail
• Ability to maintain confidentiality
• Basic computer skills (Google Drive, Microsoft Office)
• Strong communication skills
• Ability to work independently and follow instructions