Senior Executive Assistant I

Position Summary: 

Working in a high-volume environment, this position will provide direct support to Officer-level leadership within the Sales department. This role is critical to the success of the department and provides a broad range of strategic and tactical support to both internal and external customers.

 

The ideal candidate will be exceptionally organized, possess a strong work ethic, be highly collaborative, able to multi-task in a fast-paced environment, and maintain the highest level of professionalism and discretion. Prior experience supporting officer-level leadership is required for this role.

 

Work Location: 2675 Morgantown Rd Green Hills, PA 19607

Work Schedule: Monday - Friday 8am - 5pm (Onsite 5 days/week) 

 

Major Responsibilities:  

• Compile and monitor the daily schedules and coordinate travel for all direct reports and other team members; maintain calendar of events, project deadlines and agendas.  

• Review incoming correspondence for important dates, establish diary follow-up, compose response letters and assist with emails, calls, and other correspondence.

• Create and format ad hoc and routine reports, presentations, spreadsheet projects, etc. as requested.

• Coordinate, support and aid with all aspects of the department administrative processes, including meeting scheduling, incoming calls, associate requests, mail distribution, attendance reports, equipment tracking/ordering etc., as requested, ensuring accurate and timely follow-up.

• Ensure visitors are provided appropriate directions, lodging, and travel options.

• Directly manage, or forward to the appropriate parties, the proper resolution for customer service issues and complaints.

• Process and track invoices.  Run invoice reports upon request.

• Provide phone coverage, taking messages, for department upon request.

• Oversee, develop and maintain needed administrative record keeping systems and processes for the department.

• Other duties and responsibilities as assigned by supervisor

 

About Penske Truck Leasing/Transportation Solutions

Penske Truck Leasing/Transportation Solutions is a premier global transportation provider that delivers essential and innovative transportation, logistics and technology services to help companies and people move forward. With headquarters in Reading, PA, Penske and its associates are driven by a dedication to excellence and a commitment to customer success. Visit Go Penske to learn more.