Program Coordinator Sr.

Job Profile:

Job Family:

Time Type:

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Job Description:

The Polytechnic School at ASU is seeking a Program Coordinator Sr. The Program Coordinator Sr. will join an impact-driven team at the Laboratory for Energy And Power Solutions (LEAPS) focused on accelerating the global transition to a low-carbon economy and contributing to efforts that enable energy access in developing countries, mitigate climate change, and modernize the electric grid for improved resilience. Located within the Ira A. Fulton Schools of Engineering at Arizona State University (ASU) on the Polytechnic Campus, the 20-person LEAPS team brings together a vibrant community of researchers collaborating closely with the Global Futures Laboratory and across the university, as well as external partners in government, industry, and development agencies.
This role serves as a key operational pillar for LEAPS, providing high-level administrative, office management, HR, travel, and logistics support to keep the team connected, organized, and moving forward efficiently. We value unique backgrounds and perspectives and encourage individuals committed to operational excellence and team success to apply.
 

Position Salary Range:

$57,900 - $65,000 per year; DOE

Essential Duties:

LEAPS Point of Contact & Communication

Serve as the main point of contact (POC) for LEAPS, managing incoming general inquiries, directing requests to appropriate personnel, and facilitating smooth internal and external team communications. Maintain and curate comprehensive LEAPS contact lists, directories, and communication distribution networks.

Office & Information Management

Manage day-to-day office operations, supplies, equipment, and administrative workflow for the LEAPS team. Oversee information management practices, including organized file storage, document archiving, and knowledge retention for ongoing and completed projects. Assist with team coordination, internal scheduling, and maintaining shared team resources and communication channels.

Event & Travel Coordination

Plan and execute logistics for LEAPS events, workshops, partner meetings, and project reviews. Provide travel support for team members and visiting partners, including travel arrangements, itineraries, and expense reconciliation.

Asset Management

Track and manage physical assets, hardware, research equipment, and inventory assigned to LEAPS.

Desired Qualifications:

• Experience in office management, administrative operations, or program coordination within a university or complex research environment.

• Strong organizational skills with demonstrated experience in archiving, record-keeping, and information management.

• Experience coordinating complex travel itineraries, event planning, and logistics. Experience providing administrative/HR support, onboarding team members, and maintaining contact databases (e.g., Salesforce, SharePoint, or Airtable).

• Ability to manage asset inventory and track equipment/supplies.

• Demonstrated ability to work effectively with remote, international, and cross-functional teams in a fast-paced environment.

• Strong written and verbal communication skills.

Working Environment:

Climate-controlled office setting subject to extended periods of sitting. Daily use of a desktop computer. Ability to clearly communicate to perform essential duties.

Department Statement:

Driving Requirement:

Location:

Funding:

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

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To be considered, your application must include all of the following attachments:

• Cover letter

• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

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All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

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