Human Resources Assistant

Human Resources Administrative Assistant in Rensselaer, NY

Build your future at Curia, where our work has the power to save lives

Curia is a global contract development and manufacturing organization (CDMO) with over 30 years of experience partnering with pharmaceutical and biotech companies to provide life-saving treatments to patients. At Curia, we are on a mission to advance our customers’ therapies from curiosity to cure and ultimately to improve patients’ lives.

We proudly offer

•    Generous benefit options (eligible first day of employment) 
•    Paid training, vacation and holidays (vacation accrual begins on first day of employment)
•    Career advancement opportunities 
•    Education reimbursement
•    401K program with matching contributions
•    Learning platform
•    And more! 

Summary
The Human Resources Administrative Assistant supports the day-to-day operations of the Human Resources and Training functions by providing administrative support, records management, employee support, and training coordination. This role serves as a key point of contact for employees, visitors, and internal stakeholders; supports recruitment and onboarding activities, coordinates training assignments, and ensures HR and training documentation is maintained in accordance with applicable SOPs, GMP requirements, and regulatory expectations. The position requires confidentiality, strong organizational skills, attention to detail, effective communication, and the ability to support employees across all levels of the site. This role will be based at Curia’s Rensselaer, New York, manufacturing facility.

Responsibilities
•    Day-to-day administrative assistance for the Human Resources and Training teams 
•    Serve as the initial point of contact for the HR department by greeting walk-in visitors, responding to phone and email inquiries, and responding to employee inquiries
•    Maintain HR records, spreadsheets, charts, reports, electronic files, employee files, and other HR-related documentation 
•    Maintain the Learning Management System, including curriculum assignments based on role, course definitions, training completion records, and initiating training reports
•    Support the implementation, communication, and administration of HR programs 
•    Perform file audits to ensure required documentation is collected, complete, and up to date
•    Support recruitment activities, schedule interviews, and manage schedule changes
•    Assist with new hire orientation, onboarding activities, and exit interview processes 
•    Purchase office supplies and reconcile expense statements
•    Read and interpret SOPs, policies, training documents, and safety instructions 
•    Promote safe work practices in accordance with site expectations
•    Perform other related duties as assigned

Education and Experience Requirements
•    High school diploma or GED
•    Minimum of two years of experience in a Human Resources department

Education and Experience Preferences
•    Associate’s or bachelor’s degree in Human Resources or a related field 
•    Prior LMS experience (i.e., Noverant)
•    Experience working in a regulated industry, including FDA or DEA regulated environments 
•    Experience working in a GMP manufacturing environment

Knowledge, Skills, and Abilities
•    Ability to manage sensitive information with confidentiality
•    Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Visio, and Outlook)
•    Ability to quickly learn and adapt to new software systems (i.e., Oracle, ADP)
•    Strong organizational skills and attention to detail
•    Excellent verbal and written communication skills, including the ability to communicate clearly with employees, supervisors, learners, as well as internal and external stakeholders 
•    Ability to compile reports, communicate training status, and calculate figures such as percent complete or incomplete. 
•    Ability to read and interpret documents such as SOPs, safety instructions, policies, manuals, and written instructions 
•    Ability to foster a collaborative and positive work environment and support change

Supervisory Responsibilities
This role does not have supervisory responsibilities

Other Qualifications
•    Must pass a background check
•    Must pass a drug screen
•    An occupational health screening may be required

Physical Demands
The physical demands of this role are representative of those required to successfully perform the essential functions of the position, with reasonable accommodations made as appropriate. The role may include regular sitting, standing, reaching, hand and finger dexterity, and occasional lifting, pushing, or pulling. Some positions may require visual acuity, occasional stooping, kneeling, twisting, crouching, balancing, or other physical activities depending on site requirements.

Work Environment
The work environment will primarily include office but may occasionally include manufacturing, laboratory, or warehouse areas. The office environment is generally designed for comfort and productivity, while the pharmaceutical manufacturing and laboratory environment may require personal protective equipment depending on the task. 

Pay Range: 

Education, experience, location and tenure may be considered along with internal equity when job offers are extended.

We do not accept unsolicited assistance from any headhunters or recruitment firms for any of our job openings. All resumes or profiles submitted by search firms to any employee at Curia, in any form without a valid, signed search agreement by an authorized signatory in place for the specific position, approved by Talent Acquisition, will be deemed the sole property of Curia. No fee will be paid in the event the candidate is hired by Curia because of the unsolicited referral.

All interested applicants must apply online. Please be aware of scammers. Curia will only send offer letters and requests for sensitive personal information from a curiaglobal.com email address. Curia is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. Curia is an E-Verify employer.