Receptionist/Accounting Assistant

Description

About Legacy Group Interiors

Legacy Group is a trusted commercial flooring installation company supporting construction partners throughout the Puget Sound area and beyond. With more than 25 years of experience, we specialize in expert commercial flooring installation, delivering exceptional service, craftsmanship, and product knowledge on every project. Built on quality and strong partnerships, we are committed to setting the gold standard in flooring. Our success is driven by our people. We invest in our team by celebrating their contributions, supporting their professional growth, and fostering a culture where hard work, collaboration, and fun go hand in hand.

We are proud to share that Legacy Group has been certified as a Great Place to Work® for 2026! Our culture is built on trust, teamwork, and a shared commitment to doing great work while supporting one another along the way. We refer to Legacy Group Interiors as a canoe - all our team members rowing together and supporting each other going upstream. We have a lot of fun along the way. 

About the Role

The Receptionist/Accounting Assistant is the gate keeper and first point of contact adding to our clients and guests’ experiences who call or stop by our showroom. Duties and responsibilities include ready to start each day with a positive attitude and helpful energy. This role also provides administrative and accounting support to ensure the office is running smoothly by supporting the office through a wide variety of tasks related to communication and organization.

What You'll Do

Receptionist/General Administrative Support

• Answering phones and directing calls in an upbeat customer service fashion
• Greet clients, suppliers and vendors offering water, coffee, tea, etc. 
• Receive, sort and distribute the mail
• Print conference rooms schedule 
• Make coffee daily and restock snacks 
• Empty the dishwasher in the morning and start it before you leave
• Maintain office supplies inventory, check stock, placing orders and verify receipt of supplies
• Renew fleet vehicle tabs online as needed
• Assist with organizing customer samples 
• Solve customer problems or find the right person to solve the problem
• Responsible for confidential and time sensitive material

Accounting Assistant 

• Data Entry- Updating Accounts Receivable spreadsheet with payments received
• Data Entry- Entering Accounts Payable invoices
• Calling in Credit Card Payments to vendors as requested
• Reconcile Vendor statements and confirm all invoices are paid; help resolve any discrepancies
• Job costing Installer hours in Job Runner
• Adjust costs in Job Runner through additional transactions as requested
• Formatting the weekly Accounts Receivable report 
• Depositing checks and sending out the Daily Deposit 
• Assist with check runs by generating checks to pay vendors based off invoices received
• Drop off checks and various packages to the post office 
• Maintain the list of approved subcontractors all year
• Assist with the subcontractor prequalification process by verifying required documents and following up with subcontractors until all documents are received
• Special requests/projects as requested
• Embodies Legacy Group Values as defined on the Paddlers Guide

Requirements

  Required Skills & Abilities

• Upbeat and fun attitude as the face of Legacy Group
• Neat and professional appearance
• Excellent time management skills and ability to prioritize
• Master multi-tasker
• Strong organizational and planning skills
• Excellent communication skills
• Knowledge of office management systems and procedures
• Proficient in MS Office Suite
• Desire to be helpful, initiative-taking, and create a positive presence in the Legacy Group workplace
• Show up curious and willing to learn new things 

Preferred Qualifications 

• 1-2 years of answering phones as a receptionist and/or clerical experience
• Flooring industry experience a plus 
• Job Runner software or other ERP system experience 

Legacy Group Interiors Benefits:

• Affordable medical, dental, and vision coverage available for you and your dependents
• Employer funded Health Reimbursement Account with medical plan enrollment
• 401k Matching program up to 5% of your wages
• Roth 401k option
• Employer paid $50,000 Group Term Life Insurance and Long-Term Disability Insurance coverages
• Company cell phone or cell phone reimbursement credit
• 3 weeks paid time off 
• 7 paid holidays/year + 1 floating holiday
• Ongoing training opportunities fostering career development
• Family oriented team environment 

Compensation:

• $20.00 - $29.00 per hour depending on experience
• Hourly position- requires minimum 40 hours per week

Base pay is based on several factors including, but not limited to, experience, qualifications, relevant education, certifications, geographic location, internal equity, and may vary depending on job-related knowledge. 

Legacy Group is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, gender, national origin, disability status, genetics, protected veteran status, sexual orientation, or any other characteristic protected by federal, state or local laws.

This position is not eligible for visa sponsorship. Applicants must be legally authorized to work in the United States without the need for current or future sponsorship.

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the United States.