Accounts Receivable Coordinator

Position Summary: We are seeking a highly organized and detail-oriented Accounts Receivable Coordinator to join our team. As an Accounts Receivable Coordinator, you will play a crucial role in ensuring smooth and efficient settlement processes. This position requires excellent communication skills, a strong ability to multitask, and a keen eye for detail. 

Key Responsibilities: 

• Contact and communicate with adjusters and opposing counsel to request settlements funds and documentation for settled cases. 
• Conduct thorough reviews of settlement documents to identify any discrepancies or errors. 
• Monitor and follow up on outstanding checks and provide updates for cash projections.  
• Assist clients in understanding the settlement process, explaining legal terms, and answering any questions or concerns they may have. 
• Collaborate with internal teams within the firm including the attorneys and accounting team to ensure accurate and timely recording of settlement transactions. 
• Coordinate execution of settlements documents with clients and obtain client payment information for disbursement. 
• Maintain accurate records and documentation of all settlement activities in system database. 
• Stay up to date with relevant laws, regulations, and industry best practices related to settlement processes. 

Qualifications:

• Bachelor’s degree in business administration, Finance, Legal Studies, or related field preferred. 
• Prior experience as a legal closing specialist, subrogation analyst, settlements coordinator, lien processer, or related field preferred. 
• Strong understanding of lien and subrogation laws, regulations, and legal principles. 
• Excellent analytical skills with a keen attention to detail. 
• Effective communication skills, both written and verbal. 
• Ability to work independently and collaboratively in a fast-paced environment. 
• Proficiency in Microsoft Office Suite and relevant software applications. 
• Ability to maintain confidentiality and manage sensitive information with discretion. 
• Strong organizational and time management skills, with the ability to prioritize tasks effectively. 

Physical Requirements:  

• Office environment with normal business hours necessary to satisfactorily perform job functions.   
• Stationary Position – Must be able to remain in a stationary position up to 50% of the time.  
• Move or Traverse – This position needs to occasionally move about inside the office to access file cabinets, meeting rooms, office machinery, etc.  May occasionally ascends/descends the stairs to get to other floors, cafeteria and parking area.
• Dexterity – constantly operates a computer and other office machinery such as a copy machine/printer.  
• Move, Transport, Position, Put, Install, Remove - Occasionally moves supplies weighing up to 10 pounds for various presentation and event needs. 
• Communicate, Detect, Converse with, Discern, Convey, Express oneself, Exchange information - The ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations.
• Detect, Determine, Perceive, Identify, Recognize, Judge, Observe, Inspect, Estimate, Assess - The ability to observe details at close range (within a few feet of the observer).

Benefits and Perks:

• Medical, dental, vision
• Company paid Life and AD&D Insurance
• Company Paid STD (with no waiting period) 
• Option to purchase additional Life and AD&D Insurance
• Voluntary LTD, Critical Illness, Accident, and Hospital Indemnity Coverage
• 401(k) with company contributions
• Paid Time Off
• Tuition Reimbursement

Disclaimer: Please note that this job description is subject to change with or without prior notice, and that reasonable accommodation may be requested to perform the essential functions of the job.