Liens Specialist

Position Summary: As a Lead Lien Specialist, you will be responsible for leading employees apart of the Liens team including providing direction, assigning tasks, and ensuring that work is completed according to the established standards and deadlines. An ideal candidate will have a strong understanding of liens and subrogation, managing the lien process, compliance with legal requirements, and facilitating the resolution of any outstanding issues related to liens. You will collaborate closely with other internal teams, departments and management to analyze problems and resolve challenges that arise.  You will monitor performance and provide feedback to drive team performance and goals.  

Key Responsibilities:

• Supervising and guiding team members to ensure their work is complete and provide support and guidance to help team members meet their goals.  
• Review and analyze legal documents, medical bills, and records to identify lien-related obligations and requirements. 
• Thoroughly examine the case file and settlement documents to ensure accuracy and identify any existing liens or subrogation. 
• Conduct comprehensive checks to determine if there are any outstanding liens, subrogation or bankruptcy filings that may affect the settlement. 
• Verify that relevant entities, such as Medicare, Medicaid, and/or Tricare, if applicable, have been notified of the settlement, and ensure that you have received the appropriate responses. 
• Follow the attorney's instructions to review and, if necessary, dispute or negotiate reductions for any liens or subrogation associated with the case 
• Use case management system to accurately document the status of liens, ensuring that all information is up to date and accessible to the appropriate parties. 
• If there are specific liens that require additional verification, such as hospital liens, conduct a secondary check to ensure each lien is properly addressed before finalizing the payout. 
• Communicate effectively with attorneys, internal departments, external vendors, and clients to address lien-related inquiries or concerns. 
• Maintain organized records of lien-related documentation and correspondence for future reference and audit purposes. 
• Stay informed about changes in lien laws, regulations, and industry best practices to ensure compliance and mitigate risks. 

Qualifications:

• Bachelor’s degree in business administration, Finance, Legal Studies, or related field preferred. 
• Prior experience as a legal closing specialist, subrogation analyst, settlements coordinator, lien processer, or related field preferred. 
• Strong understanding of lien and subrogation laws, regulations, and legal principles. 
• Excellent analytical skills with a keen attention to detail. 
• Effective communication skills, both written and verbal. 
• Ability to work independently and collaboratively in a fast-paced environment. 
• Proficiency in Microsoft Office Suite and relevant software applications. 
• Ability to maintain confidentiality and manage sensitive information with discretion. 
• Strong organizational and time management skills, with the ability to prioritize tasks effectively. 

Physical Requirements:  

• Office environment with normal business hours necessary to satisfactorily perform job functions.   
• Stationary Position – Must be able to remain in a stationary position up to 50% of the time.  
• Move or Traverse – This position needs to occasionally move about inside the office to access file cabinets, meeting rooms, office machinery, etc.  May occasionally ascends/descends the stairs to get to other floors, cafeteria and parking area.
• Dexterity – constantly operates a computer and other office machinery such as a copy machine/printer.  
• Move, Transport, Position, Put, Install, Remove - Occasionally moves supplies weighing up to 10 pounds for various presentation and event needs. 
• Communicate, Detect, Converse with, Discern, Convey, Express oneself, Exchange information - The ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations
• Detect, Determine, Perceive, Identify, Recognize, Judge, Observe, Inspect, Estimate, Assess - The ability to observe details at close range (within a few feet of the observer).

Benefits and Perks:

• Medical, dental, vision
• Company paid Life and AD&D Insurance
• Company Paid STD (with no waiting period) 
• Option to purchase additional Life and AD&D Insurance
• Voluntary LTD, Critical Illness, Accident, and Hospital Indemnity Coverage
• 401(k) with company contributions
• Paid Time Off
• Tuition Reimbursement

Disclaimer: Please note that this job description is subject to change with or without prior notice, and that reasonable accommodation may be requested to perform the essential functions of the job.