Project Administrator

**MUST BE BI-LINGUAL WITH THE ABILITY TO SPEAK BOTH ENGLISH AND SPANISH FLUENTLY**

Scope of Work :

The Project Administrator provides high-level administrative support to the location's administrative teams and craft professionals, performing a variety of administrative duties and skilled tasks as assigned, facilitating onboarding of new Hires, auditing location payroll as well as assisting in the administration of special projects and the management of the location office.  

Position Requirements

• Uses Gaylor Performance Values as tools to carry out all job responsibilities.
• Maintains confidentiality of all information
• Organizes and prioritizes workload to meet deadlines
• Weekly audit of location payroll including research and corrections
• Assists with payroll entry as needed, answers questions and keeps timekeepers updated on new or changed processes
• Manage pre-employment requirements for onboarding by preparing documentation, coordinating system access, gathering PPE & equipment, and assigning onboarding tasks
• Ensures new hires have technical support and assistance for employee set up, document completion, training & education
• Delivers onboarding presentation to new hires introducing them to company culture, systems, policies and procedures.
• Leads with professionalism and high energy offering great first impression to the organization
• Coordinates end-to-end onboarding processes to ensure smooth transition into the organization & compliance with company policies
• Provides continuous support & guidance to employees and remains accessible for answering questions regarding policies, benefits, payroll, HR, and connecting to other resources as needed
• Coordinates schedules and calendar appointments for meetings and arranges travel itineraries as needed.
• Monitor, track and evaluate onboarding progress, prepare reports & other documents as needed, gather feedback, assist in process improvements to boost employee retention
• Utilizes the assistance of others on “as needed” project basis.
• Maintains appropriate records, files, documentation, etc. 

Minimum Requirements:

• Education:  High school/college graduate, holder of G.E.D., or equivalent studies/experience.
• Experience:  Strong executive administrative, organization, computer, and communication skills.
• Bilingual: English and Spanish Speaking a must. 

Core Skill Requirements:

• Excellent communication & interpersonal skills
• Time Management
• Strong organizational and problem-solving skills
• Employee engagement
• Act as a liaison between employees and management
• Proficient with Microsoft Office Suite